Planning & Projects Coordinator — 8-Month Contract

Parallaxx Limited; Waitakere Ranges; On-site; NZD 55,000 - 75,000; Full time

Job summary

Parallaxx Limited is seeking a Planning and Projects Coordinator in Waitakere, North Island, to manage the intake of enquiries, coordinate project activity, and align deliveries across NZ and the Philippines. You will work closely with the COO and delivery teams to ensure client requirements and project priorities are translated into successful outcomes.

This 8-month fixed-term role focuses on coordinating scoping, forecasting, and readiness, while supporting system improvements and knowledge

Qualifications

• Experience in project coordination, project administration, operations, planning, or a similar role.
• Strong organisational, planning, and time management skills.
• Experience coordinating multiple stakeholders and competing priorities.
• Experience with systems, data, forecasts, and project information.
• Experience in TTM, infrastructure, engineering, construction, transport, professional services, or another project-based environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and the ability to follow through on commitments.
• A practical, solutions-focused mindset and willingness to learn.

Responsibilities

• Coordinate incoming enquiries, leads, and project opportunities, ensuring they are accurately captured, assigned, and progressed.
• Support project scoping and estimating activities by working with technical specialists to define requirements, effort, and delivery approaches.
• Maintain pipeline, forecasting, and workload planning information to support business and resourcing decisions.
• Identify risks, resource constraints, and gaps in project readiness, escalating issues where required.
• Prepare contracts and supporting documentation for executive review, maintaining complete and accurate records.
• Support organisational improvement, capability development, and industry initiatives through research, coordination, and follow-through.
• Capture client feedback and lessons learned to support continuous improvement in project delivery and client experience.
• Build strong working relationships across our New Zealand and Philippines operations to support alignment, communication, and successful project outcomes.

Skills

Project coordination

Stakeholder management

Planning and forecasting

Documentation and contracts

Communication skills

Attention to detail

Job description

Parallaxx Limited is seeking a Planning and Projects Coordinator in Waitakere, North Island, to manage the intake of enquiries, coordinate project activity, and align deliveries across NZ and the Philippines. You will work closely with the COO and delivery teams to ensure client requirements and project priorities are translated into successful outcomes.

This 8-month fixed-term role focuses on coordinating scoping, forecasting, and readiness, while supporting system improvements and knowledge