Personal Assistant and Event Support

Triathlon New Zealand; Hibiscus and Bays; On-site; NZD 60,000 - 80,000; Part time

Job summary

Triathlon New Zealand is seeking an experienced administrator to provide efficient and effective support to the CEO and to assist the Event Delivery Team in delivering three quality events. This part-time fixed-term role runs to 31 March 2029.

The role covers diary management, correspondence, minutes, and coordination of activities, with a focus on growing the volunteer programme ahead of Tauranga 2028 and World Championship events.

Qualifications

• Significant experience supporting senior leaders with administration and coordination.
• Ability to manage multiple projects and prioritise tasks end-to-end.
• Strong customer service and interpersonal skills.

Responsibilities

• Ensure the CEO's diary is effectively managed and prioritised.
• Manage all correspondence and track outstanding tasks.
• Take minutes at important meetings as needed.
• Coordinate activities for the CEO and Event Delivery Team.
• Develop and maintain internal and external working relationships.
• Support the administration of the volunteer programme across three events.

Skills

Administrative support

Diary management

Project coordination

Stakeholder management

Microsoft Office

Tools

Microsoft Office

Job description

The purpose of the role is to provide efficient and effective assistance to the CEO and support the event delivery team to ensure successful and memorable delivery of the events. A key function will be the support of the volunteer programme, as we build capacity towards 2028, when we will welcome 6000 of the world's best Elite and Age Group athletes to Tauranga, New Zealand.

This is a part time fixed term role, to 31 March 2029

Key responsibilities

Ensure the CEO's diary is effectively managed and prioritised for the best utilisation of time

Manage all correspondence through appropriate distribution/delegation and tracking

Reply to routine correspondence ensuring all communications are responded to quickly, accurately, and courteously

Track outstanding tasks and monitor timeframes for expedient resolution of outstanding tasks/actions

Coordinate activities, processes and projects for CEO, and Event Delivery Team highlighting potential risks and suggesting possible solutions or ways forward

Support the team by taking minutes at important meetings on an as needed basis

Develop and maintain effective and trusted internal working relationships right across Tri NZ and with the Event Delivery Team

Develop and maintain strong external working relationships that support the needs and aspirations of Tri NZ and help support the Event Delivery Team to deliver three quality events

Support the administration of the volunteer programme across all three events

Attend event meetings and compile actions lists and distribute to owner of the action

About you

Significant experience supporting senior leaders with administration, coordination, and project coordination, ideally in a complex environment

Sound organisational skills with the ability to manage multiple projects and prioritise tasks and initiatives from conception to completion

Highly developed inter-personal skills and a reputation for exceptional customer service

Advanced knowledge and experience in MS Office applications and demonstrated ability to learn new systems

About us

Triathlon New Zealand is the National Federation responsible for Triathlon in New Zealand. We have 27 clubs, nationally, who support grassroots and community triathlon, alongside our community triathlon team. Our High Performance team is responsible for the development pathway and elite triathlon supporting triathletes to compete on the world stage.

Triathlon New Zealand has secured the rights to host three international Triathlon events in 2026 and 2027, with the final event in 2028 serving at the World Championship Finals for Elite, U23, Junior, Para and Age Group Triathlon.