Event Planner - Fixed Term

Vaka Tautua; Ōtara-Papatoetoe; On-site; NZD 60,000 - 75,000; Full time

Benefits offered by this job

Mobile phone

Laptop

Fleet vehicles

Uniform provided

KiwiSaver 4%

Wellbeing activities

Staff Wellbeing Committee

EAP

Inclusive work environment

Job summary

Vaka Tautua is seeking an Event Planner to design and deliver engaging events for Pacific families across Aotearoa. You will coordinate logistics, health and safety, and communications with service delivery teams to run professional, accessible and culturally responsive events that leave a memorable impact.

In this 12-month fixed term role, you will build strong stakeholder relationships, plan event run sheets, and support promotions while ensuring compliance and safety across activities.

Qualifications

• Experience in event planning, coordination, logistics, or a similar role.

Responsibilities

• Coordinate the planning and delivery of events across the organisation.
• Manage event logistics, including venues, catering, suppliers, equipment, and transport.
• Develop event plans, run sheets, schedules, and supporting documentation.
• Support event promotions and communications in collaboration with internal teams.
• Ensure health, safety, accessibility, and compliance requirements are met.
• Maintain strong relationships with staff, community partners, and external suppliers.
• Gather feedback and contribute to continuous improvement of event processes and outcomes.
• Coordinate external enquiries and bookings for Vaka Tautua's Auckland facilities.

Skills

Event planning

Coordination

Logistics

Organisation

Communication

Relationship building

Team collaboration

Problem solving

Health & safety

Driver licence

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

About the role

As our Event Planner, you will play a key role in planning and delivering engaging, well-organised events that support Pacific families and communities across Aotearoa. Working closely with service delivery teams and stakeholders, you'll coordinate logistics, communications, health and safety requirements, and event administration to ensure every event is professional, accessible, culturally responsive, and memorable. This is an exciting opportunity to combine your organisational expertise with meaningful community impact in a Pacific-led organisation. This is a 12 month fixed term opportunity

Key Responsibilities:

• Coordinate the planning and delivery of events across the organisation.
• Manage event logistics, including venues, catering, suppliers, equipment, and transport.
• Develop event plans, run sheets, schedules, and supporting documentation.
• Support event promotions and communications in collaboration with internal teams.
• Ensure health, safety, accessibility, and compliance requirements are met.
• Maintain strong relationships with staff, community partners, and external suppliers.
• Gather feedback and contribute to continuous improvement of event processes and outcomes.
• Coordinate external enquiries and bookings for Vaka Tautua's Auckland facilities.

About You

You are a highly organised and proactive coordinator who thrives on bringing people and events together. You build strong relationships, communicate confidently with a wide range of stakeholders, and have a keen eye for detail. You'll be culturally responsive, solutions-focused, and passionate about creating positive experiences for Pacific communities.

You'll bring:

• Experience in event planning, coordination, logistics, or a similar role.
• Strong organisational skills and the ability to manage multiple priorities.
• Excellent communication and relationship-building skills.
• A collaborative approach and willingness to support others to succeed.
• Sound problem-solving skills and the ability to stay calm under pressure.
• An understanding of health and safety requirements in event environments.
• Confidence using Microsoft Office applications, including Outlook, Word, and Excel.
• A commitment to Pacific values, cultural responsiveness, and inclusive practice.
• A full New Zealand Driver Licence.

Benefits:

• Mobile phone and laptop
• Commitment to investing in staff professional development
• Use of fleet vehicles for work purposes
• Uniform provided
• We're a "by Pacific, for Pacific" organisation that practices and celebrates Pacific cultures and values
• Employer KiwiSaver contribution at 4%
• Wellbeing activities
• Staff Wellbeing Committee that ensures staff voices lead to meaningful action
• EAP
• Inclusive work environment where diversity and lived experience are highly valued

About us

Vaka Tautua is a national ‘by Pacific for Pacific’ service provider. Our vision is ‘Nofo a Kāinga’ - families caring for families. By embracing ‘Nofo a Kāinga’, we strengthen the foundation of love, respect and mutual support that uplifts every member of our community and enables our Pacific families to thrive for generations to come.

We deliver holistic care through a range of service offerings, including: disability support services; older peoples’ wellbeing services; mental health and addiction support services; social services and financial capability services.

We welcome and encourage diversity in our workforce and adhere to best practice equal employment opportunity principles.