Executive Personal Assistant To Director – Auckland

North Island - Bay Of Plenty Rotorua; Bay of Plenty; On-site; NZD 30,000 - 34,000; Full time

Job summary

Rich Brothers Limited in Auckland is seeking a dedicated Personal Assistant to support the Director and broader team. You will manage calendars, coordinate travel, handle correspondence, and prepare documents to keep operations running smoothly.

The role is full-time, requires attentiveness, discretion, and strong MS Office skills, with experience in office administration and event coordination. You will train new staff, contribute to process improvements, and act as a reliable first point of

Qualifications

• 3+ years of experience as Personal Assistant or Executive Assistant.
• Excellent organizational and time management skills.
• Strong verbal and written communication.
• High level of discretion and confidentiality.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize effectively.
• Strong problem-solving and attention to detail.

Responsibilities

• Manage daily schedules, appointments, and travel for team members.
• Coordinate communication between clients, vendors, and team members to ensure seamless operations.
• Prepare and organize documents, reports, and presentations for meetings and events.
• Assist in planning and executing company events, ensuring all logistics are handled.
• Maintain an organized filing system, both digital and physical, for easy access to information.

Skills

Microsoft Office

Communication skills

Organizational skills

Education

Diploma level qualification

Tools

Trello

Asana

Outlook

Job description

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Showing 26 Executive Personal Assistant To Director Auckland jobs in Bay Of Plenty

At NZ Recruitment, we pride ourselves on creating memorable experiences for our clients in the tourism and leisure sector. Based in the beautiful Tauranga, Bay of Plenty, New Zealand, we are searching for a Personal Assistant who will be integral in supporting our team and enhancing our guest-focused services. The ideal candidate will be organized, proactive, and possess a genuine enthusiasm for helping others, ensuring that our operations run smoothly and efficiently.

Key Responsibilities

• Manage daily schedules, appointments, and travel arrangements for team members.
• Coordinate communication between clients, vendors, and team members to ensure seamless operations.
• Prepare and organize documents, reports, and presentations for meetings and events.
• Assist in planning and executing company events, ensuring all logistics are handled.
• Maintain an organized filing system, both digital and physical, for easy access to information.

Essential Skills and Tools

• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience with project management tools such as Trello or Asana for task tracking.
• Strong written and verbal communication skills for effective interaction with clients.
• Familiarity with booking systems and travel management platforms.
• Ability to handle confidential information with discretion and professionalism.
• Work closely with team members to ensure alignment on project goals and deadlines.
• Participate in team meetings, providing updates on tasks and supporting colleagues.
• Assist in training new staff members, sharing knowledge and best practices.
• Foster a positive team environment through open communication and collaboration.
• Contribute ideas for improving office processes and enhancing team productivity.

The hourly wage for this position ranges from $22 to $25, reflecting your experience and skills. We believe in recognizing the contributions of our team members and ensuring competitive compensation.

We are looking for a Personal Assistant at Rich Brothers Limited to work full-time in Auckland.

Personal Assistant is expected to work a minimum of 30-35 hours a week with a weekly payroll. Hours are rostered on a weekly basis and might include weekend shifts.

Payrate : ($ 30-$35 per hour)

Personal Assistant: Job Role and Responsibilities:

• Manage and organise the Director’s calendar, including meetings, appointments, store visits and important business deadlines.

Coordinate the Director’s travel between Domino’s Pizza stores, including transport, accommodation and store-visit schedules when required.

• Manage emails, phone calls, bookings and business correspondence on behalf of the Director when required.
• Provide daily administrative support, including preparing documents, arranging meetings and following up on outstanding matters.
• Coordinate schedules and administrative matters across the Director’s Domino’s Pizza stores.
• Liaise with store managers, employees, suppliers, contractors, landlords and service providers on behalf of the Director.
• Maintain confidential business records, contracts, correspondence and other important documents in an organised manner.
• Monitor and follow up on store-related tasks, maintenance matters, supplier issues, appointments and deadlines.
• Assist the Director with business research, planning, meetings and administrative coordination relating to existing Domino’s Pizza stores and future expansion opportunities.

Job Requirements:

• Proven 3+ years of experience as a Personal Assistant, Executive Assistant, or similar role or relevant (business/management/administration) level 4 or above qualification
• Excellent organizational and time management skills
• Strong verbal and written communication skills
• High level of discretion and confidentiality
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize effectively
• Strong problem-solving skills and attention to detail

We are looking for a qualified Personal Assistant for the Director of our company. This is a full-time permanent position and you will be required to assist our company Director to ensure that the company’s operations run smoothly.

To be considered for this position you’ll have at least a Diploma level qualification or at least 2 years experience to allow you to complete the tasks in this role. You should have excellent communication skills (both written and spoken) and be able to work independently to reach goals. You must be able to multitask and complete work within set time frames.

You will be expected to perform tasks such as communicating with staff regarding the operations of the business, assisting the Director by overseeing work and transportation schedules, being the first point of contact on behalf of the Director, answering communications, phone calls and emails on behalf of the Director, maintaining the Director’s appointment diaries and making any travelling arrangements needed. You will also be preparing company documents