Front Office & Operations Administrator

Equinox IT; Wellington; On-site; NZD 48,000 - 60,000; Full time

Job summary

Equinox IT in Wellington is seeking an Office Administrator to join our central Wellington office. You will manage reception, day-to-day operations, and office resources while supporting basic accounting tasks and maintaining presentation standards.

The role emphasizes impeccable communication, a strong sense of urgency, attention to detail, and tech-savviness with budget awareness in a collaborative team environment.

Qualifications

• Impeccable communication, you are the first impression people get so an ability to articulate, both written and verbal, is essential.
• A strong sense of urgency; you will be all things to all people and some tasks will require a quick turn-around time.
• Outstanding attention to detail. As you're frontline, we're going to be relying on you to make sure we've dotted our 'I's and crossed our 'T's.
• Someone technically savvy and is mindful of budget constraints.
• Strong sense of initiative, who is able to keep themselves busy when there is the odd bit of downtime.
• Ability to learn new skills and systems quickly.
• Advanced knowledge of the Microsoft Suite.
• Accounting experience would be a bonus.

Responsibilities

• Manage reception and provide a professional first point of contact for visitors and callers.
• Oversee day-to-day office operations including mail, couriers, supplies and facilities.
• Maintain meeting rooms, shared spaces, kitchens, and office presentation standards.
• Manage office resources including equipment, marketing materials, and presentation tools.
• Maintain office supplies, stationery, and refreshments.
• Co-ordinate building maintenance and liaise with building management.
• Maintain office security processes including swipe card access.
• Maintain administration documentation including supplier lists and procedures.
• Accounting support as required i.e creditor and invoicing.

Skills

Impeccable communication

Strong sense of urgency

Attention to detail

Microsoft Suite

Budget awareness

Initiative

Ability to learn

Technically savvy

Tools

Microsoft Office

Job description

Equinox IT in Wellington is seeking an Office Administrator to join our central Wellington office. You will manage reception, day-to-day operations, and office resources while supporting basic accounting tasks and maintaining presentation standards.

The role emphasizes impeccable communication, a strong sense of urgency, attention to detail, and tech-savviness with budget awareness in a collaborative team environment.