People-First Office Manager: Organize, Coordinate & Grow

Ace Electrics Group Limited; Palmerston North; Vor Ort; NZD 72.000 - 88.000; Vollzeit

Zusammenfassung

Ace Electrics Group Limited in Palmerston North is seeking an Office Manager who genuinely enjoys people, stays organised and keeps things moving in a busy office. You’ll be the welcoming first point of contact, help coordinate jobs and ensure information flows to customers and colleagues.

You might already be an Office Manager, or an experienced Office Administrator ready to step up and take greater ownership. Training in Fergus and Xero will be provided.

Qualifikationen

• Experience in office administration and customer service.
• Strong organisation and ability to manage competing priorities.
• Comfortable working with field team and chasing information.
• Accurate invoicing, job records and reporting.
• Proficiency in Microsoft Outlook, Word and Excel.
• Initiative and problem-solving with sound judgement.

Aufgaben

• Handle calls and enquiries, manage the inbox and bookings.
• Coordinate schedules with operations, order gear, track deliveries.
• Check quotes for completeness, send quotes and invoices.
• Follow up overdue accounts and maintain records.
• Keep job information accurate with timesheets and KPI reports.
• Maintain health and safety records and inductions.
• Keep the office organised and support admin.
• Document procedures and explore AI/tools to improve.

Kenntnisse

Office administration

Customer service

Organisation

Communication

Problem-solving

Tools

Fergus

Xero

Outlook

Word

Excel

Jobbeschreibung

Ace Electrics Group Limited in Palmerston North is seeking an Office Manager who genuinely enjoys people, stays organised and keeps things moving in a busy office. You’ll be the welcoming first point of contact, help coordinate jobs and ensure information flows to customers and colleagues.

You might already be an Office Manager, or an experienced Office Administrator ready to step up and take greater ownership. Training in Fergus and Xero will be provided.