Office Manager

Aotearoa New Zealand Association of Social Workers; Queenstown; Hybrid; NZD 41,000 - 55,000; Part time

Job summary

Alpine Electric is a Queenstown-based electrical contractor seeking an Office Manager to support our growing team. You will schedule the electrical workflow, manage finances, and maintain a professional customer-facing presence.

The role offers flexible hours, including potential WFH. You will have your own office and play a central part in driving efficient administration and steady growth for the business.

Qualifications

• Two to three years of experience in an office administration or management role.
• Experience in an electrical, plumbing, construction or trade-based business is advantageous.
• Strong experience using Xero.
• Experience with Katipolt or another job-management system.
• Excellent organisational and time-management skills.
• Confident written and verbal communication.
• Positive, motivated attitude and ability to work independently.
• Take pride in your work and how you contribute to the team.

Responsibilities

• Schedule jobs for the electrical team.
• Manage accounts payable and receivable.
• Prepare, enter and issue customer invoices.
• Process wages and manage holiday-pay records.
• Ensure GST, PAYE and other tax obligations are completed on time.
• Provide excellent customer service and maintain a professional phone manner.
• Keep the Director updated on job progress, scheduling and material orders.
• Assist with marketing activities, including customer databases, mailouts and social media.
• Produce accurate, high-quality work within appropriate timeframes.

Skills

Office administration experience

Time management

Written and verbal communication

Tools

Xero

Katipolt (or other job-management system)

Job description

Alpine Electric is an established electrical contracting business serving customers throughout the Queenstown area. We are proud of the quality of our work, the relationships we build and the professional service we provide.

We are a hardworking, supportive team that values reliability, clear communication and getting the details right. As we continue to grow, we want to strengthen the systems and processes behind our field operations while maintaining the responsive, personal service our customers expect.

Our Office Manager will play a central role in that growth, helping our team make informed decisions, supporting our tradespeople and ensuring customers receive a consistently professional experience.

This position offers

Excellent earning potential based on your skills and experience.

Flexible working hours (WFH included).

Your own office.

A varied and rewarding position within a growing Queenstown business.

The opportunity to help grow and shape an already successful company.

30 hour week with scope to expand for the right candidate

$30-$40/hr dependant of experience

Key responsibilities

Schedule jobs for the electrical team.

Manage accounts payable and receivable.

Prepare, enter and issue customer invoices.

Process wages and manage holiday-pay records.

Ensure GST, PAYE and other tax obligations are completed on time.

Provide excellent customer service and maintain a professional phone manner.

Keep the Director updated on job progress, scheduling and material orders.

Assist with marketing activities, including customer databases, mailouts and social media.

Produce accurate, high-quality work within appropriate timeframes.

Contribute ideas and support the continued growth of the business.

What we’re looking for

At least two to three years’ experience in an office administration or management role.

Experience within an electrical, plumbing, construction or other trade-based business would be an advantage.

Strong experience using Xero.

Experience with Katipolt or another job-management system.

Excellent organisational and time-management skills.

Confident written and verbal communication.

A positive, motivated attitude and the ability to work independently.

Someone who enjoys their work and takes pride in what they achieve.