Payroll Administrator

New Zealand Government; Wellington; On-site; NZD 32,000 - 44,000; Part time

Benefits offered by this job

Additional paid leave

WFH day

5 weeks annual leave

Health insurance corporate discount

Job summary

Pharmac | Te Pātaka Whaioranga in Wellington is seeking a part-time Payroll Administrator (24 hours per week) to support payroll services across the organisation. You will liaise between employees, Managers, People & Capability, Finance, and the external payroll provider to ensure payroll data is accurate, timely and compliant.

The role focuses on systemised processes, problem solving and delivering excellent customer service in a people-centred environment, with opportunities to improve payroll

Qualifications

• Previous experience in payroll administration, payroll coordination, or a related administrative role.
• Strong attention to detail and a high level of accuracy.
• Excellent organisational and time management skills.
• A customer-focused approach and the ability to communicate clearly with a wide range of people.
• Experience using HR or payroll systems.
• Sound judgement when dealing with confidential and sensitive information.
• The ability to investigate issues, think critically, and find practical solutions.

Responsibilities

• Coordinating payroll information and changes with our external payroll provider.
• Reviewing payroll reports and identifying discrepancies before payrolls are finalised.
• Responding to payroll enquiries from employees and managers.
• Maintaining accurate employee and payroll records.
• Supporting payroll compliance, reporting, and audit requirements.
• Building strong working relationships with internal stakeholders and external service providers.
• Identifying opportunities to improve payroll processes and employee experience.

Skills

Payroll administration

Payroll coordination

Attention to detail

Organisational skills

Customer focus

HR systems

Confidentiality

Job description

Part-Time Payroll AdministratorJoin our teamWe're looking for a detail-oriented and customer-focused Payroll Administrator on a part-time basis (24 hours a week) to support the smooth delivery of payroll services across our organisation.In this role, you'll act as the key link between our employees, managers, People & Capability team, Finance team, and our external payroll provider. While payroll processing is managed by a specialist payroll service provider, you'll play an important role in ensuring payroll information is accurate, timely, and compliant.This is a great opportunity for someone who enjoys working with systems, solving problems, and providing excellent customer service in a people-focused environment.What you'll be doingCoordinating payroll information and changes with our external payroll provider.Reviewing payroll reports and identifying discrepancies before payrolls are finalised.Responding to payroll enquiries from employees and managers.Maintaining accurate employee and payroll records.Supporting payroll compliance, reporting, and audit requirements.Building strong working relationships with internal stakeholders and external service providers.Identifying opportunities to improve payroll processes and employee experience.What you'll bringWe're looking for someone who has:Previous experience in payroll administration, payroll coordination, or a related administrative role.Strong attention to detail and a high level of accuracy.Excellent organisational and time management skills.A customer-focused approach and the ability to communicate clearly with a wide range of people.Experience using HR or payroll systems.Sound judgement when dealing with confidential and sensitive information.The ability to investigate issues, think critically, and find practical solutions.What we'd love to seeKnowledge of New Zealand current and future payroll legislation and employment requirements.Why join us?You'll be joining a collaborative and supportive team where your contribution makes a real difference to employees across the organisation. We offer a positive working environment, opportunities to learn and grow, and the chance to help continuously improve our payroll and people processes.Joining Pharmac | Te Pātaka WhaiorangaWe are a whānau centered organisation and understand the importance of maintaining a healthy work life balance. To support our kaimahi and their whānau we offer:Additional paid leave for our end of year close-down period.Up to one days WFH5 weeks annual leaveHealth Insurance corporate discount with Southern CrossAt Pharmac | Te Pātaka Whaioranga we welcome all staff with a mihi whakatau during their first month. For kaimahi Māori, we offer mihi whakatau on your first day, where your whānau and manuhiri are welcome to attend. As you come through our waharoa, you will be welcomed into our support network.About Pharmac Te Pātaka Whaioranga | Ētahi kōrero mō Te Pātaka WhaiorangaAt Pharmac | Te Pātaka Whaioranga we endeavour to deliver the best health outcomes for all New Zealanders through investment in medicines and medical devices.We are a close-knit whānau with around 200 kaimahi. We take pride in what we do, work hard, and have fun along the way.Our values | ngā uruatanga, ground our behaviour and guide our thinking:Whakarongo - we listen with intent and empathy to understandTūhono - we connect with people, communities, the health system and each otherWānanga - we draw on evidence and people's experiences to improveMāia - we challenge ourselvesKaitiakitanga - we safeguard wellbeing for New Zealanders, now and for the futureWe strive to represent Aotearoa and the diverse communities we serve. We are committed to championing workplace inclusion and acknowledge that to do their best work, we must foster an environment where people are comfortable to be themselves and work in a way that best suits their individual needs.Who are you? | Ko wai koe?In your application we invite you to share who you are, your personal values, your whakapapa, as well as your interests and motivations in applying for this role. We are interested to learn about your personal attributes, experiences and the diverse perspectives you could bring to the role and Te Pātaka Whaioranga. We acknowledge attributes may extend to having been gained outside of the workforce and encourage you to share these in your application.Applications will be reviewed as they are received so get your application in today! Closing date: 31st October 2026