Part-Time Sales & Office Coordinator

Ryan and Alexander Consultancy; Tauranga; On-site; NZD 34,000 - 48,000; Part time

Job summary

Showerman in Tauranga/Mount Maunganui is seeking an experienced Sales Coordinator and Office Manager for a part-time role. You’ll connect customers, Directors and the Operations Team, handling quotes, invoicing, and day-to-day admin to keep the business running smoothly.

The role includes managing customer inquiries, coordinating consultations, processing quotes, and maintaining financials in Xero and other systems while supporting the Directors.

Qualifications

• Experience in customer service, admin, sales coordination and accounts.
• Hands-on invoicing, accounts payable and accounts receivable.
• Trade/ construction experience would be highly regarded.
• Current unrestricted NZ driver licence.

Responsibilities

• Managing customer enquiries by phone and email.
• Coordinating consultations and gathering information for quotes.
• Preparing, sending and following up quotes.
• Processing accepted quotes and ensuring jobs are ready for handover.
• Preparing customer invoices and monitoring accounts receivable.
• Managing accounts payable and supplier payments for approval.
• Keeping Xero accurate, reconciled and up to date.
• Managing day-to-day office administration and support to Directors.
• Maintaining information across Simpro, Xero and other systems.
• Keeping the office and showroom well organised.
• Identifying ways to improve systems and processes.

Skills

Organisational skills

Attention to detail

Communication skills

Time management

Positive, proactive attitude

Tools

Xero

Simpro

Microsoft Office

Job description

Showerman in Tauranga/Mount Maunganui is seeking an experienced Sales Coordinator and Office Manager for a part-time role. You’ll connect customers, Directors and the Operations Team, handling quotes, invoicing, and day-to-day admin to keep the business running smoothly.

The role includes managing customer inquiries, coordinating consultations, processing quotes, and maintaining financials in Xero and other systems while supporting the Directors.