Part-Time Project Coordinator & Executive Assistant

walkersmith; Queenstown; On-site; NZD 26,000 - 38,000; Part time

Job summary

Walkersmith in Queenstown, NZ, seeks a highly organised Project Coordinator / Executive Assistant to support a director and drive multiple initiatives. This flexible part-time role (25-30 hours/week) blends project coordination with executive support, with a preference for someone based in Queenstown or surrounding areas.

You will manage calendars, coordinate actions across projects, act as a central communication point, maintain records, monitor priorities, and help streamline information flow.

Qualifications

• Highly organised with strong attention to detail.
• Excellent written and verbal communication skills.
• Proactive with strong prioritisation and ability to manage competing priorities.

Responsibilities

• Manage calendars, meetings and scheduling requirements.
• Coordinate actions, deadlines and follow-ups across multiple projects.
• Act as a central point of communication between internal and external stakeholders.
• Maintain organised records, documentation and correspondence.
• Monitor priorities and ensure key tasks remain on track.
• Support information flow and communication across various workstreams.
• Maintain simple tracking and reporting systems.

Skills

Project coordination

Executive support

Time management

Communication

Prioritisation

Tools

Excel

AI tools

Document management systems

Digital calendars

Job description

Walkersmith in Queenstown, NZ, seeks a highly organised Project Coordinator / Executive Assistant to support a director and drive multiple initiatives. This flexible part-time role (25-30 hours/week) blends project coordination with executive support, with a preference for someone based in Queenstown or surrounding areas.

You will manage calendars, coordinate actions across projects, act as a central communication point, maintain records, monitor priorities, and help streamline information flow.