Executive Assistant & Project Administrator

PJM Project Management; Auckland; On-site; NZD 60,000 - 80,000; Full time

Job summary

PJM Project Management is seeking a highly organised Personal Assistant + Office & Project Administrator in Newmarket, North Island. This true 50/50 role splits time between supporting the Managing Director and ensuring project and office operations run smoothly.

You will manage calendars, travel, reports, and project records, while maintaining documents and supporting coordination across teams. A proactive, detail-oriented mindset is essential.

Qualifications

• Previous experience as a Personal Assistant or Office Administrator.
• Strong organisational and time-management abilities with multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail and precise document handling.
• Experience preparing reports, presentations, proposals and correspondence.
• Proficiency with MS Office (Outlook, Word, Excel, PowerPoint).
• Experience with project management systems is advantageous.

Responsibilities

• Manage MD's diary, inbox, meetings and priorities.
• Coordinate travel, appointments and business commitments.
• Prepare reports, presentations, proposals and correspondence.
• Follow up actions to ensure nothing falls through the cracks.
• Support business development activities and tender submissions.
• Keep the office running smoothly and manage logistics.
• Assist with project documentation, filing, and close-out activities.

Skills

Organisational skills

Time-management

Microsoft Office

Communication

Project coordination

Stakeholder management

Independent work

Tools

Procore

SafetyCulture

InDesign

Canva

Job description

PJM Project Management is seeking a highly organised Personal Assistant + Office & Project Administrator in Newmarket, North Island. This true 50/50 role splits time between supporting the Managing Director and ensuring project and office operations run smoothly.

You will manage calendars, travel, reports, and project records, while maintaining documents and supporting coordination across teams. A proactive, detail-oriented mindset is essential.