Administrative Assistant

Capstone Projects NZ; Auckland; Presencial; NZD 34.000 - 48.000; A tiempo parcial

Descripción de la vacante

Capstone Projects NZ is a growing development management and advisory firm based in Auckland. We seek a Part-time Project Administrative Assistant to support the project delivery team with calendars, meetings, invoicing, documents and reports.

You will coordinate milestones, arrange travel, and liaise with internal and external stakeholders to ensure smooth project operations in a dynamic, client-facing environment.

Formación

• Strong administrative and clerical skills with attention to detail.
• Excellent communication to interact confidently with clients and team.
• Experience supporting senior staff with high-level coordination.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Organizational skills to prioritize tasks in projects.

Responsabilidades

• Manage calendars and schedule meetings for the delivery team.
• Provide document management, invoicing and payments support.
• Draft/format reports and correspondence as needed.
• Coordinate project milestones and deliverables.
• Arrange travel and meeting logistics; liaise with stakeholders.

Conocimientos

Administrative skills

Communication skills

Organizational skills

Team collaboration

Confidentiality & proactivity

Educación

Administration or related qualification

Herramientas

MS Office

Descripción del empleo

Company Description

Capstone Projects is a small, growing development management and advisory firm. You will own day-to-day delivery of our development and construction projects. This currently includes a portfolio of large industrial construction projects.

Role Description

The Project Administrative Assistant is a part-time role based in Auckland. You will provide project administration support to our project delivery team. This role includes managing calendars, scheduling meetings, document management, invoicing and payments and document drafting. You will prepare correspondence and assist in drafting/formatting reports, and assist with the coordination of project milestones and deliverables. Day-to-day responsibilities also involve arranging travel or meeting logistics, and liaising with internal and external stakeholders to facilitate smooth project operations.

Qualifications

• Strong Administrative and Clerical Skills


• Strong Communication skills to interact confidently with clients, consultants, and team members.


• Experience in Executive Administrative Assistance to support senior staff with high-level coordination and administrative duties.


• Proficient with MS Office, including word processing, excel and presentation software.


• Excellent organizational skills, attention to detail, and the ability to prioritize multiple tasks in a project-focused environment.


• Ability to work collaboratively within a team, maintain confidentiality, and demonstrate a proactive, solutions-focused mindset.


• Previous experience in property, construction, or professional services environments is an advantage.


• Relevant certification or qualification in administration, business, or a related field is beneficial.