Part-Time Office & Operations Coordinator

Henry Schein One group; New Zealand; On-site; NZD 28,000 - 36,000; Part time

Job summary

Henry Schein One in Auckland, NZ is seeking a part-time Office Administrator to provide operational support across the business, ensuring efficient daily operations and customer, supplier, and colleague satisfaction.

You will manage diary and travel for APAC management, coordinate internal communications, events, HR onboarding, and office logistics, with Wednesday as a required workday and flexibility on other days.

Qualifications

• Min 5+ years’ experience in an admin/office management/PA/EA position preferably in a SaaS or technology-driven environment.
• Excellent communication and interpersonal skills, with the ability to convey complex information clearly and effectively.
• Strong time management and organisational skills with attention to detail, and the ability to manage multiple deliverables/projects simultaneously.
• Problem-solving mindset with the ability to think strategically and identify innovative solutions.
• Demonstrated success in managing customer relationships
• Proficiency in using office software (e.g. MS Office, Slite, Slack).

Responsibilities

• Manage office equipment and supplies, and grocery inventory, liaising with contractors for maintenance and procurement.
• Ensure smooth operation of the office, including managing building maintenance and tenant requirements.
• Oversee plant care and cleaning to ensure a welcoming office environment
• Coordinate and organise monthly team morning teas, celebrations, and office events.
• Support the planning and delivery of employee engagement initiatives, social activities, and company-wide celebrations.
• Assist with the logistics and coordination of internal events, including catering, venue bookings, communications, and event setup.
• Coordinate and distribute internal communications including employee announcements, organisational updates, celebrations, and wellbeing initiatives.
• Assist in promoting company culture and employee engagement initiatives across the business.
• Meet and greet all clients and visitors, serving as the face of the company.
• Coordinate travel arrangements for management and international visitors, including booking flights, accommodation, and restaurant reservations.
• Work with Health and Safety Committee to administer health and safety functions, ensuring compliance with statutory and company policies.
• Assist with onboarding new employees, including office inductions and maintaining HR records.
• Coordinate end-to-end procurement, inventory control, and customer fulfilment of equipment sales, including the ExaminePro USB system.
• Liaise with the IT team in Australia to support local IT administration activities and coordinate employee equipment, access, and technology requests.

Job description

Henry Schein One in Auckland, NZ is seeking a part-time Office Administrator to provide operational support across the business, ensuring efficient daily operations and customer, supplier, and colleague satisfaction.

You will manage diary and travel for APAC management, coordinate internal communications, events, HR onboarding, and office logistics, with Wednesday as a required workday and flexibility on other days.