Part-Time Governance Secretariat to the Council

University of Otago; Dunedin; On-site; NZD 70,000 - 75,000; Part time

Job summary

University of Otago in Dunedin seeks an organised and proactive Secretariat Assistant to support the Deputy Secretary to the Council. You will coordinate meetings, manage governance documents, and provide high‑quality secretariat support to enable effective decision‑making across the Council and committees.

You will work with colleagues, Council members, and stakeholders, ensuring smooth governance operations while developing governance knowledge and stakeholder management experience in a

Qualifications

• Highly organised and proactive professional with strong written and communication skills.
• Ability to manage governance documentation and secretariat support with discretion.
• Experience coordinating meetings and supporting senior governance processes.

Responsibilities

• Coordinate meetings, plan agendas, and take minutes.
• Manage governance documentation and secretariat tasks for the Council and committees.
• Provide high-quality secretariat support to enable effective decision-making.

Skills

Meeting coordination

Agenda planning

Minute-taking

Organisational skills

Written communication

Stakeholder management

Cross-cultural awareness

Tools

Microsoft Office

Job description

University of Otago in Dunedin seeks an organised and proactive Secretariat Assistant to support the Deputy Secretary to the Council. You will coordinate meetings, manage governance documents, and provide high‑quality secretariat support to enable effective decision‑making across the Council and committees.

You will work with colleagues, Council members, and stakeholders, ensuring smooth governance operations while developing governance knowledge and stakeholder management experience in a