Governance Assistant to the Deputy Secretary (Part-Time)

University of Otago; Dunedin; On-site; NZD 70,000 - 75,000; Part time

Job summary

University of Otago in Dunedin is seeking an organised, proactive professional to provide secretariat support to the Deputy Secretary to the Council. The role focuses on meeting coordination, governance documentation, and high-quality secretariat services for the Council and its committees.

You will engage with senior leadership and stakeholders, ensuring efficient governance processes while upholding Te Ao Māori and Pasifika values, with a flexible, part-time schedule of 20 hours per week.

Qualifications

• Experience supporting governance bodies and committees.
• Ability to coordinate meetings and manage governance documentation.
• Strong written communication and draft capability.

Responsibilities

• Coordinate meetings, manage governance documentation, and provide high-quality secretariat support for the Council and committees.
• Support institutional decision-making through effective governance processes.
• Build relationships with diverse stakeholders and maintain confidentiality and sound judgement.

Skills

Meeting coordination

Agenda planning

Minute-taking

High-level written communication

Project coordination

Stakeholder management

Proactive collaboration

Microsoft Office

Customer service focus

Discretion and judgement

Tools

Microsoft Office Suite

Job description

University of Otago in Dunedin is seeking an organised, proactive professional to provide secretariat support to the Deputy Secretary to the Council. The role focuses on meeting coordination, governance documentation, and high-quality secretariat services for the Council and its committees.

You will engage with senior leadership and stakeholders, ensuring efficient governance processes while upholding Te Ao Māori and Pasifika values, with a flexible, part-time schedule of 20 hours per week.