Executive Assistant to the Chief Executive, Council Chair & Deputy Chair

ORC partnership; Dunedin; On-site; NZD 67,000 - 79,000; Full time

Benefits offered by this job

Flexible work options

Life Insurance

Five weeks annual leave

Superannuation

Remuneration package

Job summary

Otago Regional Council (ORC) in Dunedin is seeking an Executive Assistant to the Chief Executive, Council Chair and Deputy Chair to join our Governance Support team on a permanent, full-time basis (37.5 hours per week).

The role provides executive level support, manages calendars and emails, and coordinates travel and events while ensuring documentation aligns with policies and legislative requirements. A proactive team player is essential in a dynamic local government setting.

Qualifications

• Experience in a public-facing service-oriented organisation.
• Experience working with a senior leadership team.
• Strong administrative, IT and office management skills.

Responsibilities

• Prioritise and manage conflicting demands for CE, Chair and Deputy Chair.
• Develop and maintain internal and external relationships for effective outcomes.
• Provide executive level admin support: calendar and email coordination.
• Ensure documentation is filed in accordance with policies and legislation.
• Support Governance Support team to deliver cohesive service to leadership.
• Coordinate travel and event management for CE, Chair and Deputy Chair.

Skills

Senior level experience in public‑f ow

Education

NCEA Level 2 English & Maths

Job description

Te whakaaetaka me te tautukuka Consents and Compliance

Executive Assistant to the Chief Executive, Council Chair & Deputy Chair

If you have a keen eye for detail and enjoy working in a positive & collaborative team, this is the role for you!

At the Otago Regional Council (ORC), our mission is protecting, connecting and enhancing Otago's environment, now and for the future - Mou, moku, mo tatou, For you, for me, for us. To be sure we can deliver on our responsibilities, we are evolving as an organisation, and we're not overstating when we say we have some really big targets to reach. We need the right people, in the right roles, to help us to get there.

We think Otago's a pretty special place. It covers a vast area - the third largest local government region in New Zealand. Those who call Otago home enjoy access to mountains, coastal lowlands, dramatic rivers, and wild beaches. Our environment here is part of who we are, and at ORC, we work each day to look after it.

The Opportunity

We are looking for an Executive Assistant to Chief Executive, Council Chair & Council Deputy Chair to join our Governance Support team on a permanent, full time (37.5 hours per week) basis, in our busy Dunedin office.

The purpose of this position is to provide executive level support to the Chief Executive, the Council Chair and the Council Deputy Chair as part of Otago Regional Council’s Governance Support Team.

Each position supported will have different needs and requirements from their Executive Assistant and the Executive Assistant will be agile and flexible to respond to these needs with a strong focus on service and proactivity.

As an Executive Assistant to CE, Chair & Deputy Chair you will be responsible for:

• Prioritising and managing conflicting demands for multiple people.
• Developing and maintaining internal and external working relationships that contribute to effective business outcomes for the people you support.
• Providing executive level administrative assistance, including calendar and email coordination.
• Ensuring documentation is filed appropriately and in accordance with legislative requirements and internal policies and systems
• Working cohesively within the Governance Support team, to provide integrated and seamless service to the leadership team.
• Undertaking travel and event management requirements for CE, Chair & Deputy Chair

If you have a keen eye for detail and enjoy working in a positive & collaborative team, this is the role for you!

About You

Our Executive Assistant- CE, Chair & Deputy Chair ideal candidate will have:

• NCEA Level 2 English and Maths
• Experience in a similar senior level role in a public facing service-oriented organisation
• Experience working with senior leadership teams
• Experience in office management, technology and systems
• Strong interpersonal skills with demonstrated initiative, flexibility and ability to work proactively

We recognise and celebrate diversity within Team ORC and are committed to providing a work environment that supports inclusion and equal opportunities. We actively encourage applications from anyone who will live our values of MANA- We influence with respect and integrity, TIKA- We do the right thing and do things right and AROHA- We show that that we care.

To support our diverse and capable team, we're pleased to offer enhanced benefits such as:

• Flexible work opportunities
• Life Insurance
• Five weeks annual leave
• Superannuation
• Competitive remuneration packages

At ORC, we value diversity, and the different strengths people bring. We can provide flexible recruitment options such as virtual interviews, online kōrero, or whānau-inclusive interviews. If you would like to have whānau support with you during your interview, just let us know—we welcome it!

All candidates require the right to work in New Zealand.

Executive Assistant- CE, Chair & Deputy Chair - approx. $66,737 - $78,514

Department

Customer and Governance

Compensation

Annual Package NZD $66,737.00 - $78,514.00