Part-Time Executive & Board Coordination Specialist

New Zealand's Stock Exchange; Wellington; On-site; NZD 34,000 - 41,000; Part time

Job summary

NZX’s regulatory arm NZ RegCo offers a varied, highly trusted role at Wellington Central. You will provide proactive administrative support to the CEO and team, coordinate Board processes, and maintain audit-ready records with discretion and diligence.

This part-time (5 hours per day) role focuses on diary and travel management, processing follow-ups, and ensuring efficient workflows within NZ RegCo’s corporate office environment.

Qualifications

• At least 2 years' experience in an administrator or team coordinator position.
• Experience working in corporate office environment, preferably a legal or financial services organisation.

Responsibilities

• Provide high-quality administration, coordination and documentation support across NZ RegCo.
• Coordinate Board processes, including meetings, logistics, Boardbooks and reporting inputs.
• Maintain accurate, audit-ready records, registers, calendars, templates and process documentation.
• Support recurring operational activities, including reporting, reconciliations, travel, business continuity and internal processes.
• Proactively follow up priorities and identify practical improvements to workflows, processes and team efficiency.
• Provide proactive and discreet executive support, including diary, inbox, workflow, travel and logistics management.
• Coordinate professionally with Board members, regulators, external stakeholders and service providers.
• Manage confidential matters and financial administration with accuracy and discretion.
• Anticipate commitments, track deliverables and ensure follow-up actions are progressed.

Skills

Administrative coordination

Executive support

Board coordination

Job description

NZX’s regulatory arm NZ RegCo offers a varied, highly trusted role at Wellington Central. You will provide proactive administrative support to the CEO and team, coordinate Board processes, and maintain audit-ready records with discretion and diligence.

This part-time (5 hours per day) role focuses on diary and travel management, processing follow-ups, and ensuring efficient workflows within NZ RegCo’s corporate office environment.