Team Coordinator

New Zealand's Stock Exchange; Wellington; On-site; NZD 34,000 - 41,000; Part time

Job summary

NZX’s regulatory arm NZ RegCo offers a varied, highly trusted role at Wellington Central. You will provide proactive administrative support to the CEO and team, coordinate Board processes, and maintain audit-ready records with discretion and diligence.

This part-time (5 hours per day) role focuses on diary and travel management, processing follow-ups, and ensuring efficient workflows within NZ RegCo’s corporate office environment.

Qualifications

• At least 2 years' experience in an administrator or team coordinator position.
• Experience working in corporate office environment, preferably a legal or financial services organisation.

Responsibilities

• Provide high-quality administration, coordination and documentation support across NZ RegCo.
• Coordinate Board processes, including meetings, logistics, Boardbooks and reporting inputs.
• Maintain accurate, audit-ready records, registers, calendars, templates and process documentation.
• Support recurring operational activities, including reporting, reconciliations, travel, business continuity and internal processes.
• Proactively follow up priorities and identify practical improvements to workflows, processes and team efficiency.
• Provide proactive and discreet executive support, including diary, inbox, workflow, travel and logistics management.
• Coordinate professionally with Board members, regulators, external stakeholders and service providers.
• Manage confidential matters and financial administration with accuracy and discretion.
• Anticipate commitments, track deliverables and ensure follow-up actions are progressed.

Skills

Administrative coordination

Executive support

Board coordination

Job description

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New Zealand's Stock Exchange – Wellington Central, North Island

About NZX

As New Zealand’s Exchange we are passionate about working with our customers and stakeholders to grow the markets NZX operates, which generate wealth integral to New Zealanders’ prosperity, and New Zealand companies getting ahead.

To support the growth and development of our core markets business, and to ensure we are well connected to New Zealand investors, NZX owns Smartshares, New Zealand’s only issuer of listed Exchange Traded Funds, and manager of the SuperLife Kiwisaver scheme.

NZX also provides wealth management services for New Zealand advisers via its Wealth Technologies business.

About NZ RegCo

NZ RegCo is NZX’s regulatory agency. NZ RegCo is responsible for supporting investor, issuer and market participant confidence in the integrity and regulatory oversight of NZX’s markets. It performs an important role in the regulation of NZX’s securities and derivatives markets which are at the heart of New Zealand’s capital markets and vital to NZX’s business. NZ RegCo comprises four teams: Surveillance; Participant Compliance; Issuer Regulation; and Market Conduct.

About the opportunity

This is a varied and highly trusted role at the centre of NZ RegCo. You’ll provide proactive support to the CEO and wider team, coordinate key Board and operational processes, and keep priorities moving with accuracy and professionalism. If you’re organised, solutions-focused and thrive on making things happen, this is an opportunity to contribute to the integrity of New Zealand’s capital markets.

Responsibilities to the NZ RegCo Team

• Provide high-quality administration, coordination and documentation support across NZ RegCo.
• Coordinate Board processes, including meetings, logistics, Boardbooks and reporting inputs.
• Maintain accurate, audit-ready records, registers, calendars, templates and process documentation.
• Support recurring operational activities, including reporting, reconciliations, travel, business continuity and internal processes.
• Proactively follow up priorities and identify practical improvements to workflows, processes and team efficiency.

Responsibilities to the NZ RegCo CEO

• Provide proactive and discreet executive support, including diary, inbox, workflow, travel and logistics management.
• Coordinate professionally with Board members, regulators, external stakeholders and service providers.
• Manage confidential matters and financial administration with accuracy and discretion.
• Anticipate commitments, track deliverables and ensure follow-up actions are progressed.

To be successful in this role you will have:

• At least 2 years' experience in an administrator or team coordinator position.
• Experience working in corporate office environment, preferably a legal or financial services organisation.

In addition, you’ll bring strong attention to detail, excellent written and verbal communication skills, strong relationship-building skills across all levels of the business, sound knowledge of administrative processes and procedures, and the initiative to identify and manage tasks through to completion.

This is a part-time (5 hours per day), permanent role based in Wellington Central.

For further information or to request a position description, please contact ***********@nzx.com.

Applicants must have legal authorisation to work in New Zealand. For guidance on securing a New Zealand work or residence visa, please visit http://www.immigration.govt.nz.