Team Coordinator

Randstad New Zealand; Wellington; On-site; NZD 55,000 - 75,000; Full time

Job summary

Randstad New Zealand is seeking an experienced Office Coordinator or Administrator to keep daily operations running smoothly. The role emphasizes efficiency, accuracy, and a proactive mindset in supporting multiple teams.

You will manage inboxes, calendars, invoices, filing, and CRM data, while maintaining high standards of documentation and communication. If you bring strong organizational skills and a can-do attitude, Randstad wants to hear from you.

Qualifications

• General office administration experience.
• Experience in coordination or business support roles.
• Proficiency with MS Office and CRM/database tools.
• Strong data entry and documentation skills.

Responsibilities

• Manage shared inboxes, coordinate communications, and keep office workflows moving.
• Maintain digital filing, CRM/database integrity, and standard documentation.
• Process invoices, track expenses, generate quotes, and ensure accurate data entry.
• Manage calendars, coordinate meetings, travel, and prepare materials for presentations.
• Serve as central contact for team queries, order supplies, and handle ad-hoc tasks.

Skills

Administration

Office coordination

Coordination

Education

Secondary School/High School

Tools

Microsoft Office 365

CRM tools

Job description

Are you a sharp, resourceful administrator who keeps everything running like clockwork? We are looking for experienced Office Coordinators and Administrators who bring efficiency, high accuracy, and positive energy to every team they support.

If you thrive on staying three steps ahead, keeping operations seamless, and taking ownership of daily business workflows, we want to connect with you.

What You'll Do

• Drive daily business operations by managing shared inboxes, coordinating internal and external communications, and keeping office workflows moving seamlessly.
• Manage digital filing, maintain CRM and database integrity, draft standard documentation, and handle routine record-keeping with high precision.
• Support financial processes by processing invoices, tracking expenses, generating quotes, and ensuring data is entered accurately and on time.
• Take charge of calendar management, coordinate multi-party meetings, arrange complex travel schedules, and prepare materials for presentations and events.
• Act as the central point of contact for team queries, order supplies, liaise with vendors, and jump into ad-hoc operational tasks as needed.

What You'll Bring

• A solid track record in general office administration, coordination, or business support.
• Proficiency in Microsoft Office 365 (Outlook, Excel, Word, Teams) and familiarity with CRM or database tools.
• Exceptional accuracy in data entry, document management, and written work.
• Strong time management, high organisational capability, and a "can-do" approach to juggling competing priorities.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Skills

Administration, Office, Coordination

Qualifications

• Administration experience
• office management

education

Secondary School/High School