Part-Time Accounts & Admin Specialist – Xero & Payroll

Aotearoa New Zealand Association of Social Workers; Howick; On-site; NZD 34,000 - 48,000; Part time

Job summary

FOCUS Surveillance & Electrical Limited is seeking a reliable Accounts & Administration Person to join our team on a part-time basis. You will provide essential administrative support to keep our operations running smoothly and ensure accurate financial processes.

Key duties include Xero invoicing, accounts payable/receivable, payroll administration, and maintaining orderly filing systems while supporting the Director and team in day-to-day tasks.

Qualifications

• Proven experience in an administrative role.
• Strong organisational skills with ability to manage multiple tasks.
• Excellent written and verbal communication with professional telephone manner.
• Proficiency in Microsoft Word and Excel.
• Maintain confidentiality and handle sensitive information professionally.
• Attention to detail and accuracy in administrative tasks.
• Friendly, professional demeanor and strong interpersonal skills.
• Reliability and ability to work independently or as part of a team.
• Experience with office management systems or CRM is desirable.
• Experience with Xero and Payroll Systems is mandatory.

Responsibilities

• Manage and maintain filing systems, both physical and digital.
• Manage day-to-day office administration.
• Manage Xero invoicing, accounts receivable and accounts payable.
• Prepare and send customer invoices and follow up outstanding accounts.
• Process supplier invoices and payments.
• Manage Katipolt job management and ensure jobs are kept up to date.
• Assist with quotes, job follow-ups and customer enquiries.
• Follow up leads, quotes and outstanding work.
• Manage incoming emails and phone enquiries.
• Payroll administration and timesheet processing.
• Maintain customer and supplier records.
• General office administration and document management.
• Assist with improving systems, processes and workflow across the business.
• Support the Director and wider team with day-to-day operational requirements.

Skills

Admin experience

Organisational skills

Communication

MS Word

MS Excel

Confidentiality

Attention to detail

Interpersonal skills

Reliability

CRM experience

Xero

Payroll

Tools

CRM software

Office management systems

Job description

FOCUS Surveillance & Electrical Limited is seeking a reliable Accounts & Administration Person to join our team on a part-time basis. You will provide essential administrative support to keep our operations running smoothly and ensure accurate financial processes.

Key duties include Xero invoicing, accounts payable/receivable, payroll administration, and maintaining orderly filing systems while supporting the Director and team in day-to-day tasks.