Operations Coordinator Medicine & OPR

Te Whatu Ora; Hamilton; On-site; NZD 60,000 - 90,000; Full time

Job summary

Health New Zealand | Te Whatu Ora in Hamilton is seeking a proactive Operations Support Administrator to work full time in a busy hospital setting. You will provide day-to-day operational and administrative support to the Operations Manager and their teams, enabling leadership to focus on care delivery.

You will collate data, report on performance, coordinate projects, and assist with procurement, contracts and recruitment activities.

Qualifications

• Three+ years in a similar business support role.
• Advanced skills in Microsoft Office suite.

Responsibilities

• General office and administrative duties.
• Collating, analysing and reporting on operational data.
• Performance and compliance monitoring and reporting.
• Project coordination.
• Medical recruitment activities.
• Procurement and management of service and supplier contracts.

Skills

Administrative support

Data analysis

Reporting

Project coordination

Procurement

Medical recruitment

Customer service

Microsoft Office

Tools

Microsoft Office

Job description

• Permanent, full time, 80 hours per fortnight
• Monday to Friday 8am to 4.30pm office based
• Critical role providing operational and administrative support to the Operations Manager across our Medicine, Older Persons & Rehabilitation services.

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

In this role you will provide day to day operational and administration support to the Operations Manager and their teams, thus allowing them to focus on their leadership responsibilities, and the delivery of high quality health outcomes across our services.

Key responsibilities

• General office and administrative duties
• Collating, analysing and reporting on key operational data
• Performance and compliance monitoring and reporting
• Project coordination
• Medical recruitment activities
• Procurement and management of service and supplier contracts

About the Team/Service

Our Medicine and Older Persons Rehabilitation (OPR) services are responsible for the care of chronic and acute patients. This is provided through two key areas:

• Medicine: providing specialist, non surgical care for hospitalised and clinic patients with complex, unusual or undifferentiated medical problems. This area includes OPR.
• Emergency Department: providing care for people who have a serious illness or injury that requires urgent attention.

About Hamilton

Waikato Hospital is a major regional hospital in Hamilton and is a leading tertiary teaching hospital located in Hamilton, New Zealand, serving as the regional hub for the Midland area, which includes the Waikato, Bay of Plenty, Lakes, Tairawhiti, and Taranaki districts. With around 722 inpatient beds, 22 operating theatres, and a dedicated outpatient clinic and procedure centre, Waikato Hospital provides comprehensive hospital services, including radiology, laboratory, and pharmacy. As a major teaching hospital with affiliations to the University of Auckland, University of Waikato, and Wintec, it offers a dynamic learning environment and access to research opportunities. The hospital is equipped with advanced diagnostic and treatment facilities located on the Waiora Waikato Hospital Campus, with both road and air ambulance support.

Hamilton, where Waikato Hospital is situated, is a vibrant city nestled alongside the scenic Waikato River, offering a perfect mix of nature and culture. Explore the stunning Hamilton Gardens, home to themed gardens from Italy to Asia, or visit the Waikato Museum to delve into the region's rich history. The city also boasts the Hamilton Zoo, where you can walk through an aviary filled with native birds. Hamilton is a lively hub, with a variety of cafes, restaurants, and bars, along with events like rugby, cricket, and the famous National Agricultural Fieldays and Balloons over Waikato festival. With its vibrant atmosphere and proximity to outdoor adventures, Hamilton is an ideal place to live and work.

About you

To be considered for this role, you will need to be a confident self starter, with advanced level administrative and Microsoft skills , as well as having strong ability and understanding with collating, analysing and presenting reporting on operational data for improvement purposes.

We are looking for a strong business support professional, who has ideally worked at office manager or project coordinator level, and is used to working in a fast paced varied and complex environment.

A key element of this role will be analysing and reporting on key data that will inform decisions and improvements around quality, performance and growth.

Our ideal candidate will therefore need to be able to demonstrate the following skills, experience and attributes:

• More than three years experience in a similar business support position
• Advanced level competency using the full Microsoft Office suite.
• A strong customer service drive, and willing to help or problem solve
• High level accuracy with data entry and reporting with strong attention to detail
• A proactive approach and willingness to take on new tasks or challenges
• The ability to effectively manage conflicting demands on your time and make decisions in pressure situations.
• An understanding of a healthcare environment would also be an advantage
• Full NZ Drivers licence

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

We will review applications as received and may proceed with the recruitment process before the closing date of this advert.

Job details

Job Reference:

Job Reference: WAI33095

Location:

North Island - Waikato - Hamilton

Job type:

Job type: Contract/Temp Full time

Expertise:

Non-clinical - Administration - Administration