Operations Coordinator — Keep Teams Seamlessly Running

Randstad New Zealand; Wellington; On-site; NZD 55,000 - 75,000; Full time

Job summary

Randstad New Zealand is seeking an experienced Office Coordinator or Administrator to keep daily operations running smoothly. The role emphasizes efficiency, accuracy, and a proactive mindset in supporting multiple teams.

You will manage inboxes, calendars, invoices, filing, and CRM data, while maintaining high standards of documentation and communication. If you bring strong organizational skills and a can-do attitude, Randstad wants to hear from you.

Qualifications

• General office administration experience.
• Experience in coordination or business support roles.
• Proficiency with MS Office and CRM/database tools.
• Strong data entry and documentation skills.

Responsibilities

• Manage shared inboxes, coordinate communications, and keep office workflows moving.
• Maintain digital filing, CRM/database integrity, and standard documentation.
• Process invoices, track expenses, generate quotes, and ensure accurate data entry.
• Manage calendars, coordinate meetings, travel, and prepare materials for presentations.
• Serve as central contact for team queries, order supplies, and handle ad-hoc tasks.

Skills

Administration

Office coordination

Coordination

Education

Secondary School/High School

Tools

Microsoft Office 365

CRM tools

Job description

Randstad New Zealand is seeking an experienced Office Coordinator or Administrator to keep daily operations running smoothly. The role emphasizes efficiency, accuracy, and a proactive mindset in supporting multiple teams.

You will manage inboxes, calendars, invoices, filing, and CRM data, while maintaining high standards of documentation and communication. If you bring strong organizational skills and a can-do attitude, Randstad wants to hear from you.