Operations Coordinator: Finance, HR & Admin Support

Jam HR Consulting; Napier; On-site; NZD 52,000 - 78,000; Full time

Job summary

Te Taiwhenua o Te Whanganui ā Orotu is seeking an Operations Coordinator to provide day-to-day operational and administrative support across finance, HR, systems, compliance and administration. You will manage invoices, accounts payable/receivable, purchasing, HR admin including recruitment and onboarding, and maintain accurate records.

Working with the Shared Services Lead, you will help ensure processes run smoothly and support kaimahi to deliver positive outcomes for whānau and communities.

Qualifications

• Experience in administration, finance administration, accounts support, or a similar role.
• Experience processing invoices, reconciling accounts, and maintaining financial records.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent attention to detail and commitment to accuracy.
• Confidence using accounting software, business systems, digital tools, and Microsoft Office.
• Strong communication and relationship-building skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive, reliable and team-oriented approach across multiple functions.
• Experience in community/not-for-profit or kaupapa-driven organisations is advantageous.

Responsibilities

• Provide day-to-day operational and administrative support across the organisation.
• Process invoices and support accounts payable, accounts receivable, reconciliations and financial records.
• Assist with purchasing administration, supplier inquiries and routine financial tasks.
• Coordinate HR administration, including recruitment support and onboarding documentation.
• Maintain accurate organisational records, databases and document control.
• Assist with compliance administration, reporting and operational documentation.
• Support office management, facilities coordination and general business support.
• Provide reliable support to leaders and kaimahi with timely, well-organised information.

Skills

Administration

Finance administration

Accounts support

Business support

Organisational skills

Attention to detail

Communication skills

Tools

Microsoft Office

Accounting software

Job description

Te Taiwhenua o Te Whanganui ā Orotu is seeking an Operations Coordinator to provide day-to-day operational and administrative support across finance, HR, systems, compliance and administration. You will manage invoices, accounts payable/receivable, purchasing, HR admin including recruitment and onboarding, and maintain accurate records.

Working with the Shared Services Lead, you will help ensure processes run smoothly and support kaimahi to deliver positive outcomes for whānau and communities.