Onsite Operations & Admin Coordinator – Devonport Camp

PAE Inc Group; Devonport-Takapuna; On-site; NZD 45,000 - 60,000; Full time

Job summary

PAE seeks a highly organised Site Administrator for the Devonport Military Camp in New Zealand. The role provides critical administrative, financial, and operational support to ensure smooth day-to-day site delivery and compliance with contract requirements.

You will coordinate workflows between operations, subcontractors, customers, and internal teams, manage invoicing, reporting, and maintain records with accuracy and professionalism.

Qualifications

• Experience in an administration, contract coordination, or operational support role.
• Strong organisational and communication skills.
• Proactive and able to work independently in a busy team environment.

Responsibilities

• Finance and invoicing administration, including accurate processing and record keeping.
• Payroll and timesheet administration.
• Coordinating subcontractor onboarding, inductions, and site access requirements.
• Managing procurement and distribution of PPE, uniforms, stationery, and general operational consumables.
• Supporting fleet administration, including maintaining vehicle records and coordinating servicing and maintenance.
• Reception and general administrative support, including handling calls, emails, visitors, and customer enquiries.
• Assisting with reporting, compliance documentation, and maintaining accurate site records.
• Supporting day-to-day administrative activities to ensure efficient service delivery.

Skills

Administration

Contract coordination

Operational support

Multitasking

Communication skills

Tools

Microsoft Office

Job description

PAE seeks a highly organised Site Administrator for the Devonport Military Camp in New Zealand. The role provides critical administrative, financial, and operational support to ensure smooth day-to-day site delivery and compliance with contract requirements.

You will coordinate workflows between operations, subcontractors, customers, and internal teams, manage invoicing, reporting, and maintain records with accuracy and professionalism.