Site Operations Administrator & Front Desk Lead

Abbott; Pokeno; On-site; NZD 60,000 - 75,000; Full time

Job summary

Abbott New Zealand is seeking a Site Administrator to support NZ sites and help keep projects on track.

You will handle front-of-house queries, issue staff ID cards, manage lockers, coordinate EV charger access, and process purchase orders while assisting with events and inductions.

Excellent organization, multitasking and communication are essential to liaise with cleaners, suppliers and colleagues and ensure meeting rooms are ready and compliant.

Qualifications

• Minimum 5 years' experience in administrative support.
• Ability to multitask, prioritize and meet deadlines.
• Excellent attention to detail and strong organizational skills.
• Excellent interpersonal, written and verbal communication skills.
• Proactive with continuous improvement mindset.
• Proficient with MS Word, PowerPoint and Excel.

Responsibilities

• Front of house support and general queries handling.
• Assign staff ID cards and maintain records.
• Locker management.
• EV charger coordination and issue tracking.
• Support site events including catering and communications.
• Support contractor inductions and sign-in technology.
• Key contact for cleaners and audits, liaising as needed.
• Create and manage purchase orders.
• Order and maintain stationery and consumables.
• Ensure meeting rooms are set up and stocked.

Skills

Administrative support

Multitasking

Attention to detail

Interpersonal communication

Proactive

Organizational skills

Tools

MS Word

PowerPoint

Excel

Job description

Abbott New Zealand is seeking a Site Administrator to support NZ sites and help keep projects on track.

You will handle front-of-house queries, issue staff ID cards, manage lockers, coordinate EV charger access, and process purchase orders while assisting with events and inductions.

Excellent organization, multitasking and communication are essential to liaise with cleaners, suppliers and colleagues and ensure meeting rooms are ready and compliant.