Base Facilities Administrator – NZ Defence Force (Whenuapai)

Citycare Property; Auckland; On-site; NZD 55,000 - 70,000; Full time

Job summary

Citycare Property, in collaboration with NZ Defence Force Facilities Management Services, seeks an Administrator at Whenuapai Air Base to support contract administration and day-to-day office duties.

You will gather asset data, maintain records, and ensure safety and compliance across sites while engaging with NZDF personnel and contractors. Aotearoa rights and NZDF security requirements are essential.

Qualifications

• NCEA Level 2 or School Certificate equivalent.
• Experience in an administration or coordination role within an operational, project, or facilities environment.
• Experience managing records, documentation, and reporting.
• Experience working with multiple stakeholders.
• Legal right to work in Aotearoa, ability to pass a drug and alcohol test and willingness to consent to a Criminal Record Check.
• Ability to meet NZDF security requirements.

Responsibilities

• Provides contract administration support, including processing contract variations, invoicing, and pricing.
• Provides day-to-day office administration support and ensures all records are accurate, up to date, and compliant.
• Collects operational asset management data and provides accurate, timely information to NZDF and Citycare Property stakeholders.
• Monitors, maintains, and updates Health & Safety records in accordance with organisational and NZDF requirements.
• Interacting professionally and respectfully with NZDF personnel, contractors, and site users at all times.
• Working safely and in compliance with all health & safety, quality and environmental standards and expectations.

Education

NCEA Level 2 or School Certificate equivalent

Job description

Citycare Property, in collaboration with NZ Defence Force Facilities Management Services, seeks an Administrator at Whenuapai Air Base to support contract administration and day-to-day office duties.

You will gather asset data, maintain records, and ensure safety and compliance across sites while engaging with NZDF personnel and contractors. Aotearoa rights and NZDF security requirements are essential.