Senior Receptionist & Admin Coordinator

Nuclearinst; Auckland; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Annual leave

Parental leave

LinkedIn Learning access

BeRewarded discounts

Wellbeing program

Job summary

Babcock Australasia in Devonport, Auckland, is seeking a Senior Receptionist/Administrator to be the first point of contact for employees, customers, suppliers and Defence stakeholders.

This role covers broad admin, events, travel coordination, finance support, facilities management and executive assistance, with autonomy to improve processes and manage competing priorities. You will play a pivotal role in keeping a busy, professional workplace running smoothly.

Qualifications

• Certificate or Diploma in Business Administration preferred.
• Qualification in Office Administration or Business Support.
• Current full driver’s licence is required.
• Eligibility to obtain Defence Site Clearance (DSC).

Responsibilities

• Manage front-of-house and reception duties.
• Coordinate administrative tasks across teams.
• Book travel and manage logistics.
• Provide finance support including invoice processing.
• Support events, facilities, and executive activities.
• Maintain strong relationships with stakeholders.

Skills

Reception management

Admin coordination

Stakeholder service

Calendar coordination

Travel logistics

Finance support

MS Office proficiency

Process improvement

Education

Certificate or Diploma in Business Administration

Office Administration/Business Support qualification

Current Full Driver's Licence

Defence Site Clearance (DSC) eligibility

Tools

Microsoft Office Suite

Job description

Babcock Australasia in Devonport, Auckland, is seeking a Senior Receptionist/Administrator to be the first point of contact for employees, customers, suppliers and Defence stakeholders.

This role covers broad admin, events, travel coordination, finance support, facilities management and executive assistance, with autonomy to improve processes and manage competing priorities. You will play a pivotal role in keeping a busy, professional workplace running smoothly.