Admin Assistant

Jt Talent Search; West Coast; On-site; NZD 42,000 - 56,000; Full time

Job summary

Jt Talent Search is seeking an Admin Assistant to support the day-to-day operations of a professional team in New Zealand. The role focuses on handling documents, coordinating calendars, and preparing materials to keep workstreams organized.

Ideal candidates are well-organised, reliable, proactive, and adaptable to shifting priorities, with a team-first mindset and receptiveness to feedback. Prior admin experience is welcomed but not required, and rolling applications are encouraged.

Qualifications

• Experience with administrative tasks and document management.
• Ability to coordinate schedules and prepare materials.

Responsibilities

• Manage documents, records, and data entry.
• Coordinate schedules, appointments, and meetings.
• Prepare basic reports, forms, presentations, and other business materials.
• Follow up on administrative matters with team members.
• Support events and other operational requirements.

Skills

Attention to detail

Time management

Proactive

Adaptability

Team oriented

Job description

Admin Assistant | Operations Role (Post-Exams Intake) | Business Operations & Professional Growth (Hiring This Week)

Operations Excellence | Professional Development | Real Business Exposure

We are a young, motivated team in the financial services industry, focused on continuous learning, professional development, and upholding high standards. Team members receive practical guidance and support while being given the trust and independence to take on meaningful responsibilities, contribute ideas, and gain hands‑on experience.

As an Admin Assistant, you’ll gain hands‑on experience supporting the daily operations of a professional business.

Role Focus

The role involves supporting the team with administrative tasks that help maintain smooth and organised daily operations. You’ll assist with managing information, coordinating schedules, preparing materials, and following up on administrative matters while ensuring tasks are handled accurately and within deadlines.

What You’ll Do

• Manage documents, records, and data entry.

• Coordinate schedules, appointments, and meetings.

• Prepare basic reports, forms, presentations, and other business materials.

• Follow up on administrative matters with team members.

• Support events and other operational requirements.

What You’ll Gain

• Experience in professional office operations.

• Stronger organisation and time‑management skills.

• Exposure to business processes and team coordination.

• Practical experience supporting real business activities.

• Opportunities to identify and improve existing workflows.

Who We Want

We’re looking for people who are responsible, organised, and willing to learn and contribute.

Ideal candidates are:

• Well‑organised with strong attention to detail.

• Reliable and accountable when handling assigned responsibilities.

• Proactive and ready to take initiative.

• Flexible and able to adapt to shifting priorities.

• Professional, team‑oriented, and receptive to feedback.

Previous administrative experience is not required. We value a strong work ethic, willingness to learn, and attention to detail over prior experience.

Applications will be reviewed on a rolling basis.

As positions are limited, only shortlisted candidates will be contacted.