Sales Administrator

Wearnes Automotive Pte. Ltd.; Otago; On-site; NZD 42,000 - 56,000; Full time

Job summary

Wearnes Automotive Pte. Ltd. is seeking an administrative professional to support the Sales and Leasing teams in day‑to‑day operations in New Zealand’s Otago region. The role involves processing sales documents, data entry, vehicle registrations, and preparing sales reports to assist managers.

The candidate will handle electronic and physical filing, participate in rotating admin duties, and undertake additional projects as needed to maintain smooth business continuity.

Qualifications

• GCE O level with 1–2 years of admin experience.
• Experience in vehicle sales or leasing admin is a plus.
• Proficient in MS Office; Excel, Word, Outlook.
• Comfortable with internal systems and large data volumes.
• Strong organisational skills; capable of multitasking.
• Meticulous with high accuracy expectations.
• Good interpersonal and cross‑department communication.
• Self‑motivated, proactive and collaborative.

Responsibilities

• Provide comprehensive admin support to Sales & Leasing teams.
• Process and maintain sales documentation per policies.
• Perform timely and accurate data entry into internal systems.
• Register new and used cars and issue receipts.
• Prepare and consolidate sales reports for managers.
• Assist in COE bidding exercises with accurate submission.
• Maintain filing and records electronically and physically.
• Participate in job rotation across admin functions.
• Undertake other admin duties or projects as assigned.

Skills

MS Office proficiency

Data entry

Organisational skills

Interpersonal skills

Communication skills

Independent with team support

Attention to detail

Vehicle sales/leasing knowledge

COE and registration familiarity

Education

GCE O level

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Key Responsibilities

• Provide comprehensive administrative support to the Sales and Leasing teams to ensure smooth day-to-day operations.




• Process and maintain accurate sales documentation in accordance with company policies and regulatory requirements.




• Perform timely and accurate data entry into internal systems.




• Register new and used cars and issue receipts.




• Prepare and consolidate sales reports for Sales Managers.




• Participate in bi-weekly COE bidding exercises, ensuring accurate submission of bids and documentation.




• Maintain proper filing and record management, both electronically and physically, in accordance with company standards.




• Participate in job rotation across administrative functions to develop broader operational knowledge and provide business continuity.




• Undertake any other administrative duties or projects assigned.

Requirements

• Minimum GCE ‘O’ level with1-2 years of administrative experience, preferably within the automotive industry.




• Experience in vehicle sales administration, leasing administration or automotive documentation will be an advantage.




• Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.




• Comfortable working with internal business systems and handling large volumes of data with accuracy.




• Strong organisational skills with the ability to manage multiple priorities and meet tight deadlines.




• Meticulous, detail-oriented and committed to maintaining high standards of accuracy.




• Possess good interpersonal and communication skills, with the ability to work effectively across departments.




• Self-motivated, proactive and able to work independently while contributing as a collaborative team player.




• Positive attitude, willingness to learn and adaptable in a fast-paced environment.




• Familiarity with vehicle registration processes and the Certificate of Entitlement (COE) system will be an added advantage.