Office Manager & Executive Assistant - VIP Office Experience

Gentrack Limited; Auckland; On-site; NZD 70,000 - 95,000; Full time

Job summary

Gentrack Limited in Auckland seeks an Office Manager & Executive Assistant who thrives in a busy, people-focused environment. You will run daily office operations, provide VIP guest experiences, and support leaders with diary and travel coordination while ensuring a smooth, well-organised workplace.

This blended role prioritises in-office presence, facility management, health and safety, CSR events, and occasional executive support for the leadership team.

Qualifications

• A proven background in office management, facilities, secretarial or property management – ideally with some executive/administrative support experience.
• Strong organisation, time management and prioritisation skills, with the ability to handle a complex workload.
• Confident Microsoft suite skills – Word, Excel and Outlook.

Responsibilities

• Be a consistent, friendly presence in the office – the go-to person who helps our people and our workplace run at their best every day.
• Manage the daily functions of your local assigned office(s). Deal with all correspondence and answer general enquiries over email, ensuring telephone coverage during business hours.
• Provide guides to enable our people to connect globally, including guidance on how to manage their hotel and travel bookings.
• Proactively maintain office equipment and supplies so the office always feels ready and well cared for.
• Meet and greet clients and visitors – welcoming, registering and directing them appropriately and providing a high-end VIP experience.
• Manage facilities and maintenance issues or requests, coordinating with building management or external suppliers.

Skills

Office management

Facilities management

Executive support

Diary management

Budgeting

Vendor management

Microsoft Office

Tools

Microsoft 365

Travel booking systems

Job description

Gentrack Limited in Auckland seeks an Office Manager & Executive Assistant who thrives in a busy, people-focused environment. You will run daily office operations, provide VIP guest experiences, and support leaders with diary and travel coordination while ensuring a smooth, well-organised workplace.

This blended role prioritises in-office presence, facility management, health and safety, CSR events, and occasional executive support for the leadership team.