Office Manager & EA - VIP Office Experience

Gentrack Ltd (Global); Auckland; On-site; NZD 70,000 - 90,000; Full time

Job summary

Gentrack NZ is seeking an Office Manager & Executive Assistant to ensure our offices run smoothly and to support our leadership team. The role focuses on creating a welcoming workplace, proactive facilities management, CSR initiatives, and occasional EA support for leaders.

You will manage visitor experiences, supplier coordination, and office budgets while promoting a warm, efficient, and compliant workplace culture in our Auckland office.

Qualifications

• Proven background in office management, facilities, secretarial or property management.
• Strong organisation, time management and prioritisation skills.
• Experience providing diary, travel and meeting coordination support is a strong advantage.

Responsibilities

• Office operations: manage daily functions, respond to inquiries, and keep the office running smoothly.
• Guest reception: meet, register, and direct visitors providing a high-end VIP experience.
• Facilities & suppliers: coordinate maintenance, procurement, budgeting, and vendor relations.
• Executive Assistant support: provide diary and travel coordination, meetings logistics, and document preparation.

Skills

Office management

Facilities management

Budgeting

Diary management

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Gentrack NZ is seeking an Office Manager & Executive Assistant to ensure our offices run smoothly and to support our leadership team. The role focuses on creating a welcoming workplace, proactive facilities management, CSR initiatives, and occasional EA support for leaders.

You will manage visitor experiences, supplier coordination, and office budgets while promoting a warm, efficient, and compliant workplace culture in our Auckland office.