Office Manager & Executive Assistant — VIP Experience

Gentrack; Auckland; On-site; NZD 70,000 - 90,000; Full time

Job summary

Gentrack is seeking an Office Manager and Executive Assistant for our Auckland NZ office. The role blends office operations with executive support, ensuring a welcoming, well-run workplace and providing diary/travel coordination for our leadership team.

You will manage facilities, health and safety, events, CSR, and budgeting to support a high-performing environment. The successful candidate will be a warm, organized, and discreet professional who thrives in a busy, collaborative space and takes

Qualifications

• Experience in office management, facilities, or secretarial roles.
• Strong organisational and time-management skills in a fast-paced environment.
• Excellent written and verbal communication and a guest-focused mindset.

Responsibilities

• Run the office day-to-day, oversee VIP guest experience, facilities, suppliers, health & safety, culture, events and CSR.
• Provide diary and travel coordination, meetings, documents, and confidential admin support for leaders.
• Coordinate with vendors, budgeting, and office budgeting for cost efficiency.

Skills

Office management

Executive support

Communication skills

MS Office

Tools

Microsoft Outlook

Travel booking systems

Facility management software

Job description

Gentrack is seeking an Office Manager and Executive Assistant for our Auckland NZ office. The role blends office operations with executive support, ensuring a welcoming, well-run workplace and providing diary/travel coordination for our leadership team.

You will manage facilities, health and safety, events, CSR, and budgeting to support a high-performing environment. The successful candidate will be a warm, organized, and discreet professional who thrives in a busy, collaborative space and takes