Office Manager: Drive Efficient Ops & Team Growth

Top Energy; Northland; On-site; NZD 30,000 - 34,000; Full time

Job summary

NZ Recruitment in Whangarei, Northland, New Zealand, seeks an Office Manager to oversee daily administrative functions and foster a productive office environment. The role emphasizes organization, accuracy, and culture, with compensation tied to experience.

The position covers office operations, administrative support for senior management, budget monitoring, and team leadership to ensure colleagues work efficiently and cohesively.

Qualifications

• Strong organizational skills required.
• Keen eye for detail required.
• Ability to manage multiple tasks effectively.
• Fostering a positive workplace culture.

Responsibilities

• Oversee daily office operations, ensuring smooth workflow and efficiency.
• Manage office supplies inventory, placing orders as necessary to maintain stock.
• Coordinate office maintenance and repairs with service providers.
• Implement office policies and procedures to enhance operational efficiency.
• Organize and oversee office events, meetings, and team-building activities.
• Provide administrative support to senior management and staff as required.
• Manage correspondence, including emails, phone calls, and mail distribution.
• Prepare reports and presentations, ensuring accuracy and timely delivery.
• Assist in onboarding new employees, providing necessary training and resources.
• Maintain filing systems and databases, ensuring information is up-to-date.
• Assist with budget preparation and monitor office expenditures.
• Process invoices and manage accounts payable and receivable tasks.
• Prepare financial reports for management review, highlighting key metrics.
• Coordinate with accountants for tax filings and financial audits.
• Ensure compliance with financial policies and procedures within the office.
• Supervise and mentor administrative staff, fostering professional development.
• Conduct performance evaluations and provide constructive feedback.
• Encourage teamwork and collaboration among office personnel.
• Resolve conflicts and address employee concerns effectively and promptly.
• Promote a positive office culture that values diversity and inclusion.

Skills

Organizational skills

Attention to detail

Multitasking

Leadership

Job description

NZ Recruitment in Whangarei, Northland, New Zealand, seeks an Office Manager to oversee daily administrative functions and foster a productive office environment. The role emphasizes organization, accuracy, and culture, with compensation tied to experience.

The position covers office operations, administrative support for senior management, budget monitoring, and team leadership to ensure colleagues work efficiently and cohesively.