Office Coordinator

Tribe Group; Auckland; On-site; NZD 42,000 - 54,000; Part time

Benefits offered by this job

On-site parking

Flexible part-time hours

Job summary

Tribe Group is assisting a respected professional association in New Zealand to recruit a part-time Office Coordinator in Auckland. The role is 30 hours per week, in-office Monday to Friday, 9am–3pm, ideal for someone seeking flexibility around school drop-off and pick-up times.

The successful candidate will manage reception, answer calls, coordinate mail and deliveries, oversee office supplies, and support meetings and events while contributing to a collaborative team environment.

Qualifications

• Previous experience in office coordination, administration, reception, or business support.
• Excellent organisational skills and strong attention to detail.
• Confident written and verbal communication skills.
• A professional and welcoming manner.
• Strong initiative and the confidence to work independently.
• A practical, hands-on approach and willingness to pitch in.

Responsibilities

• Be the welcoming face of the organisation, managing reception and visitor enquiries.
• Answer incoming calls and respond to general enquiries professionally and efficiently.
• Coordinate couriers, mail, deliveries, and general office correspondence.
• Manage office supplies, stationery, facilities, and general administration.
• Support meetings, events, conferences, and organisational initiatives.
• Assist with administrative tasks across the wider team.

Skills

Reception

Administration

Organisational skills

Communication

Independence

Hands-on

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

About the Opportunity

Our client is a respected professional association representing dentists and dental specialists across New Zealand. Their purpose is to support the dental profession through advocacy, professional development, knowledge sharing, and trusted representation — ultimately helping improve oral health outcomes for communities throughout New Zealand. With a close-knit team of approximately 10 office-based staff (and 20 staff overall), this is an organisation where people are trusted to take ownership, contribute ideas, and work together to achieve meaningful outcomes. We’re looking for a proactive and personable part‑time Office Coordinator to become the heartbeat of a close‑kight professional office.

What You’ll Be Doing

• Be the welcoming face of the organisation, managing reception and visitor enquiries
• Answer incoming calls and respond to general enquiries professionally and efficiently
• Coordinate couriers, mail, deliveries, and general office correspondence
• Manage office supplies, stationery, facilities, and general administration
• Support meetings, events, conferences, and organisational initiatives
• Assist with administrative tasks across the wider team

This is a part‑time role (30 hours per week), working in office Mon-Fri, 9am – 3pm so will be perfect for someone looking to have flexibility around school drop off/pick up times.

What You’ll Bring

We’re looking for someone who is organised, approachable, reliable, and naturally proactive.

• Previous experience in office coordination, administration, reception, or business support
• Excellent organisational skills and strong attention to detail
• Confident written and verbal communication skills
• A professional and welcoming manner
• Strong initiative and the confidence to work independently
• A practical, hands, approach and willingness to pitch in

What’s In It For You?

• Part‑time hours to suit genuine work life balance
• A key position within a respected national organisation
• A supportive and collaborative team environment
• An approachable, forward‑thinking leadership team
• On‑site parking
• The opportunity to contribute to meaningful work supporting the dental profession across New Zealand

To apply for this vacancy, you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand and therefore hold a valid visa.