Office & Asset Admin

Maxion; Waitakere Ranges; On-site; NZD 45,000 - 60,000; Full time

Job summary

Maxion Group is seeking an organised Office & Asset Administrator to join our Auckland team on a fixed-term basis to cover parental leave. This hands-on role focuses on asset management, office administration and project support within a busy construction environment.

You will coordinate assets (vehicles, tools, equipment, PPE), maintain records, assist with insurance paperwork and liaise with staff and suppliers. Strong Microsoft Office skills and bilingual English/ Mandarin are essential.

Qualifications

• Experience in administration or asset coordination.
• Strong organisational skills and attention to detail.
• Proficient with Microsoft Office and comfortable learning new systems.
• Good communication and problem-solving abilities.
• Proactive, reliable and able to manage multiple priorities.
• Fluent in English and Mandarin with strong verbal and written skills.

Responsibilities

• Manage company assets including vehicles, tools, equipment and PPE.
• Coordinate asset booking, allocation, return, servicing and maintenance.
• Maintain asset records including RUC, registration, insurance and compliance.
• Manage PPE stock, purchasing, issue and replacement.
• Assist with company insurance claims and related paperwork.
• Provide general office administration and document management support.
• Support project teams with documentation, bookings and coordination.
• Liaise with employees, suppliers, subcontractors and external service providers.
• Assist with other ad hoc administrative duties as required.

Skills

Administration

Asset coordination

Organised

Microsoft Office

Communication

Problem-solving

Multitasking

English-Mandarin

Job description

Maxion Group is looking for an organised, proactive and reliable Office & Asset Administrator to join our Auckland team on a fixed-term basis to cover parental leave.

This is a varied, hands-on administration role supporting the day-to-day operations of our business, with a strong focus on company asset management, office administration and project team support. The role will suit someone who enjoys keeping things organised, following up actions and working across different teams in a busy construction environment.

Key Responsibilities

• Manage company assets including vehicles, tools, equipment and PPE.

• Coordinate asset booking, allocation, return, servicing, repairs and maintenance.

• Maintain accurate asset records, including RUC, registration, insurance and compliance documentation.

• Manage PPE stock, purchasing, issue and replacement.

• Assist with company insurance claims and related paperwork.

• Provide general office administration and document management support.

• Support project teams with documentation, bookings, coordination and other administrative tasks.

• Liaise with employees, suppliers, subcontractors and external service providers.

• Assist with other ad hoc administrative and operational duties as required.

About You

We are looking for someone who:

• Has previous administration or asset coordination experience.

• Is highly organised with strong attention to detail.

• Is confident using Microsoft Office and learning new systems.

• Has good communication and problem-solving skills.

• Is proactive, reliable and able to manage multiple priorities.

• Must be fluent in both English and Mandarin, with strong verbal and written communication skills in both languages.

• Previous experience in construction, civil, trades, fleet or equipment management would be advantageous.

• A valid New Zealand driver licence would be beneficial.

Applicants must currently have the legal right to work in New Zealand to be considered for this position. Applications from overseas candidates will not be accepted.

All job listings and recruitment processes are managed directly by our team. Due to the high volume of applications, only shortlisted candidates will be contacted.

For any questions, please contact **@maxion.co.nz