Property Administrator

Tribe Group; Auckland; On-site; NZD 52,000 - 68,000; Full time

Job summary

Tribe Group is looking for a hands-on administrator in Newmarket, Auckland, on a 15-month maternity leave cover to support the Asset Team. You’ll manage property maintenance requests, log jobs, issue purchase orders and coordinate with contractors.

You’ll also handle property documentation, health and safety reports, meeting minutes, and tenant accommodation bookings. The role suits someone organised, proactive, and comfortable working in a busy, values-driven team.

Qualifications

• Administrative experience in property or facilities environment.
• Proficient in Excel and Outlook with strong attention to detail.
• Great communication and relationship-building skills.
• Able to prioritise and stay calm under pressure.
• Proactive, problem-solving approach.
• Interest in community-focused work and shared values.
• Familiarity with health & safety or contractor management is a plus.

Responsibilities

• Be the go-to contact for property maintenance requests and logging jobs.
• Issue purchase orders and coordinate with contractors.
• Manage property documentation and health & safety reports.
• Prepare meeting minutes and assist with tenant accommodation bookings.
• Support Asset Team with varied administrative tasks.

Job description

About The Opportunity

• Our client is an organisation making a real difference in the community. With a collaborative, values-driven culture, they take pride in supporting both their people and the wider community they serve
• Based in Newmarket, this 15-month maternity leave cover is a hands-on administrative role supporting the Asset Team
• You’ll be the go-to contact for property maintenance requests, logging jobs, issuing purchase orders, and coordinating with contractors
• You’ll also manage property documentation, health & safety reports, and provide general admin support – think preparing meeting minutes and assisting with tenant accommodation bookings, etc
• It’s a busy, varied role that suits someone who enjoys being at the centre of the action – keeping things organised, accurate, and running smoothly

What You’ll Bring

• You’ll bring solid administrative experience from a property or facilities environment
• You’re confident using systems (Greentree experience an advantage), skilled in Excel and Outlook, and known for your strong attention to detail
• Great communication and relationship-building skills
• The ability to prioritise and stay calm under pressure
• A proactive, problem-solving approach
• An interest in community-focused work and shared values
• Familiarity with health & safety or contractor management processes would be an advantage

What’s on Offer

• 15-month temp role, weekly pay cycle!
• Varied administrative role supporting multiple property functions
• Work for an organisation committed to supporting people and communities

To apply for this vacancy, you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand and therefore hold a valid visa.