Office Administrator & Onboarding Coordinator

Stellar Recruitment Pty; Christchurch; Hybrid; NZD 42,000 - 56,000; Full time

Benefits offered by this job

Wellness leave

Additional annual leave

Health vouchers

Social events

Team-based incentives

Professional development

Coaching

Job summary

Stellar is seeking an Administrator/Onboarding Coordinator to join our Christchurch team, handling onboarding, payroll coordination, PPE distribution, and database integrity to ensure smooth mobilization of field staff. You will coordinate transportation for migrant staff, ensure compliance with labour hire processes, and support office operations, including supplies, mail, and events.

The ideal candidate brings administrative or reception experience, excellent attention to detail, strong time

Qualifications

• To excel in this role, you'll bring a strong work ethic and a drive to exceed targets.
• Previous experience in an administrative or reception role.
• Exceptional attention to detail, time management, and communication skills.
• A positive attitude and thrive in a team-oriented environment.
• Alignment with our STELLAR values: Greatness, Positivity, and Leadership.

Responsibilities

• Manage onboarding and mobilization of field staff, including documentation, PPE distribution, payroll, aftercare, and database integrity.
• Provide transportation for migrant field staff to sites and appointments.
• Ensure compliance with Stellar’s labour hire and new starter processes.
• Handle tasks related to field staff and migrant worker mobilization.
• Support branch management with office supplies, mail handling, meeting room management, office cleanliness, and event coordination.
• Assist with the administration from the Housing Team.
• Help the Leadership Team with tasks like credit card reconciliation, invoice processing, and consultant margin updates.
• Answer the group admin phone line and perform other administrative duties as needed.

Skills

Strong work ethic

Administrative experience

Attention to detail

Time management

Communication skills

Team player

STELLAR values

Job description

Are you ready to embark on a rewarding career journey? Stellar has an exciting opportunity for an Administrator/Onboarding Coordinator to join our Christchurch team.

Why Choose Stellar?

• Fulfilling Career | Join a vibrant and supportive team
• Career Growth | Grow with a renowned global brand
• Comprehensive Benefits | Access our extensive employee benefits package from day one

About Stellar

Since 2006, Stellar has been providing specialised recruitment and workforce solutions to our clients across New Zealand and internationally. We pride ourselves on going above and beyond for our clients and job seekers and are passionate about helping businesses grow and positively impacting our candidate’s lives. Our values being Greatness, Positivity and Leadership define who we are and how we act, and we seek people who share in the same.

About the Role

As our Administrator/Onboarding Coordinator, you will be accountable for:

• Manage onboarding and mobilization of field staff, including documentation, PPE distribution, payroll, aftercare, and database integrity.
• Provide transportation for migrant field staff to sites and appointments.
• Ensure compliance with Stellar’s labour hire and new starter processes.
• Handle tasks related to field staff and migrant worker mobilization.
• Support branch management with office supplies, mail handling, meeting room management, office cleanliness, and event coordination.
• Assist with the administration from the Housing Team.
• Help the Leadership Team with tasks like credit card reconciliation, invoice processing, and consultant margin updates.
• Answer the group admin phone line and perform other administrative duties as needed.

About You

To excel in this role, you'll bring:

• A strong work ethic and a drive to exceed targets.
• Previous experience in an administrative or reception role.
• Exceptional attention to detail, time management, and communication skills.
• A positive attitude and thrive in a team-oriented environment.
• Alignment with our STELLAR values: Greatness, Positivity, and Leadership.

Your Rewards

Join us and enjoy our market-leading employee benefits program, which includes wellness leave, additional annual leave, health vouchers, and more. Relish a supportive team environment, and participate in regular social events and team-based incentives. Our leadership team is dedicated to your growth, offering professional development opportunities, and coaching to help you realize your full potential.

So if you are looking for a career and not just a job, then this is the role and team for you.

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