NZ Legal & Governance Executive Assistant (12-Month)

OceanaGold; Dunedin; On-site; NZD 30,000 - 42,000; Part time

Benefits offered by this job

Discounts on retail and services

EAP access

Living Our Values recognition program

Excellent working environment

Job summary

OceanaGold in Dunedin seeks an experienced Legal Assistant for a 12-month fixed-term maternity cover, based in our Dunedin office. The role is 20–22 hours per week, Monday–Friday, with flexible start/finish times to suit the chosen candidate.

You will provide high-quality admin support to the Senior Vice President NZ Legal & Public Affairs and the broader OceanaGold legal team, handling filing, contracts, governance tasks, and data reporting with Power BI.

Qualifications

• Minimum 5 years’ high-level admin or executive support experience.
• Experience working with government departments and regulators (preferred).
• Strong written and verbal communication; legal correspondence drafting (preferred).
• Demonstrated ability to multi-task and manage confidential/time-sensitive matters with strong organization.
• Experience with Teambinder, Diligent, Docusign, Power BI, and related tools (advantage).

Responsibilities

• Oversee legal filing systems and global access to records.
• Prepare contract summaries and coordinate approvals and signatures.
• Draft legal documents using company templates; manage renewals and amendments.
• Support compliance and maintain legal registers.
• Prepare reports and analyze data using Power BI.
• Provide company secretarial and governance support, including board meeting admin.
• Assist with document reviews and property matters under guidance of the legal team.
• Coordinate legal/admin activities including invoicing, POs, and documentation.
• Provide day-to-day support to legal and business stakeholders; escalate as needed.
• EA to the SVP NZ Legal & Public Affairs; arrange travel, accommodation, and meetings.
• Other legal administration tasks as required.

Skills

Executive support

Administrative skills

Power BI

Legal drafting

Communication

Governance support

Education

Tertiary qualification or equivalent experience

Tools

Teambinder

Diligent

Docusign

Redmap

Concur

Power BI

LINZ

Grip

Pronto

Job description

OceanaGold in Dunedin seeks an experienced Legal Assistant for a 12-month fixed-term maternity cover, based in our Dunedin office. The role is 20–22 hours per week, Monday–Friday, with flexible start/finish times to suit the chosen candidate.

You will provide high-quality admin support to the Senior Vice President NZ Legal & Public Affairs and the broader OceanaGold legal team, handling filing, contracts, governance tasks, and data reporting with Power BI.