Legal Assistant - 12-month fixed term

OceanaGold; Dunedin; On-site; NZD 30,000 - 42,000; Part time

Benefits offered by this job

Discounts on retail and services

EAP access

Living Our Values recognition program

Excellent working environment

Job summary

OceanaGold in Dunedin seeks an experienced Legal Assistant for a 12-month fixed-term maternity cover, based in our Dunedin office. The role is 20–22 hours per week, Monday–Friday, with flexible start/finish times to suit the chosen candidate.

You will provide high-quality admin support to the Senior Vice President NZ Legal & Public Affairs and the broader OceanaGold legal team, handling filing, contracts, governance tasks, and data reporting with Power BI.

Qualifications

• Minimum 5 years’ high-level admin or executive support experience.
• Experience working with government departments and regulators (preferred).
• Strong written and verbal communication; legal correspondence drafting (preferred).
• Demonstrated ability to multi-task and manage confidential/time-sensitive matters with strong organization.
• Experience with Teambinder, Diligent, Docusign, Power BI, and related tools (advantage).

Responsibilities

• Oversee legal filing systems and global access to records.
• Prepare contract summaries and coordinate approvals and signatures.
• Draft legal documents using company templates; manage renewals and amendments.
• Support compliance and maintain legal registers.
• Prepare reports and analyze data using Power BI.
• Provide company secretarial and governance support, including board meeting admin.
• Assist with document reviews and property matters under guidance of the legal team.
• Coordinate legal/admin activities including invoicing, POs, and documentation.
• Provide day-to-day support to legal and business stakeholders; escalate as needed.
• EA to the SVP NZ Legal & Public Affairs; arrange travel, accommodation, and meetings.
• Other legal administration tasks as required.

Skills

Executive support

Administrative skills

Power BI

Legal drafting

Communication

Governance support

Education

Tertiary qualification or equivalent experience

Tools

Teambinder

Diligent

Docusign

Redmap

Concur

Power BI

LINZ

Grip

Pronto

Job description

OceanaGold is a global intermediate gold and copper producer with more than 35 years of exploration, development and operating experience. We have four operating mines – Haile in the USA, Macraes and Waihi in New Zealand, and Didipio in the Philippines and a global workforce of ~5,400 employees and contractors.

Our people, assets, and strategy are core to our success. Guided by our values—Care, Respect, Integrity, Performance, and Teamwork—we strive to be a trusted company people want to work for, partner with, supply and invest in, to create value.We are committed to safe and responsible mining that generates strong returns and contributes to sustainable development in the regions where we operate. OceanaGold is listed on the Toronto and New York Stock Exchanges (TSX: OGC; NYSE: OGC).

Job Description

Our Dunedin-based legal team are on the search for an experienced Legal Assistant to fill a 12-month fixed term maternity leave position. Working from our Dunedin city office, this role will run from Mid-November on a Monday-Friday, 20-22 hours per week roster, with flexible start and finish times to suit the successful candidate.

This role will be responsible for providing high-quality administrative support and assistance to the Senior Vice President NZ Legal & Public Affairs and the wider OceanaGold legal team.

Key Tasks and Responsibilities:

• Managing and overseeing of legal filing systems and databases, ensuring documents areuploaded accurately and manage global access to several systems and databases.
• Provide administrative support for contracts, including preparing contract summaries and coordinating approvals and signatures.
• Assist with the preparation of legal documents using company templates, including contract renewals and amendments.
• Support compliance and record-keeping activities, ensuring legal records and registers are kept current and accurate.
• Preparereports and assist with data analysis using systems such as Power BI.
• Provide company secretarial and governance support, including board meeting administration, maintenance of company records and regulatory filings.
• Assist with document reviews and drafting of legal correspondence, and commercial and residential property-related matters under the guidance of the legal team.
• Coordinate legal and administrative activities, includinginvoice tracking and processing, purchase orders and maintaining key documentation.
• Provide day-to-day support to legal and business stakeholders, escalating matters requiring legal advice to the appropriate team member.
• EA to the Senior Vice President NZ Legal & Public Affairs. Arranging travel, accommodation, and meetings as required for the NZ Corporate Affairs and Legal team and consultants.
• Other legal administration tasks may be required.

Qualifications

• A tertiary qualification or prior relevant work experience.

Experience:

• Minimum 5 years’ high-level administrative or executive support experience.
• Experience working with or corresponding with government departments and regulators (preferred).
• Strong oral and written communication skills, legal correspondence/contract drafting experience (preferred).
• Demonstrated ability to effectively multi-task, manage confidential and time sensitive matters, exceptional organisational skills.
• Previous experience in Teambinder, Diligent, Docusign, Redmap, Concur, Power BI, Companies’ website, LegalForms, LINZ, Grip and Pronto would be an advantage.
• Valid New Zealand working Visa / work rights are required for this position.

Additional Information

• Residential role, live and work in the stunning region of Otago, NZ.
• Discounts on retail and services.
• Living Our Values recognition program.
• Access to OceanaGold Employee Assistance Program (EAP).
• Exceptional working environment where people are valued and respected.

**Applications close 1 November 2026.Shortlisting will commence immediately.

YOU MATTER:OceanaGold is committed to providing equal employment opportunities. We believea variety of perspectives are not only welcome – they are essential to our success.Should you require any assistance applying for this opportunity, please contact usat [e-mail]

PLEASE NOTE: APPLICATIONS FROM AGENCIES WILL NOT BE ACCEPTED