Multi-Site Facilities & Office Ops Lead

Nz Transport Agency Waka Kotahi; Auckland; On-site; NZD 65,000 - 90,000; Full time

Job summary

NZ Transport Agency Waka Kotahi in Auckland CBD is seeking an experienced Office Manager to lead our administrative team and run day-to-day office operations. You will work closely with the Directors to shape how the office runs, manage priorities, and drive efficiency in a dynamic environment.

The role is hands-on and requires strong organizational abilities, a proactive leadership style, and a track record of building structured systems for small teams.

Qualifications

• Experience leading an admin/office team.
• Ability to design and implement office policies and procedures.
• Strong organizational and process-improvement skills.

Responsibilities

• Plan, coordinate and review office services and procedures, setting priorities and service standards.
• Supervise and train administrative staff; monitor performance.
• Develop and implement office policies and record-keeping systems.
• Manage office budget, expenditure and procurement of equipment, supplies and services.
• Oversee timesheet processing, payroll inputs, invoicing and accounts; liaise with accountant.
• Maintain employee records including licensing and training.
• Ensure compliance with health and safety, employment and privacy obligations.

Skills

Leadership

Office management

Budgeting

Payroll

HR basics

Tools

Payroll software

Job description

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Take charge of a busy and growing office in the heart of Auckland CBD. This is a hands‑on leadership role for someone who enjoys bringing structure to fast‑moving operations, building efficient systems and getting the best from a small but capable team. You'll work closely with the Directors and have real influence over how the office runs. If you're an organised, confident leader with solid management experience, we'd love to hear from you.

About the role

We're looking for an experienced Office Manager to run our office operations and administrative team, reporting to the Directors.

Responsibilities

• planning, coordinating and reviewing office services and procedures, and setting priorities and service standards
• supervising, training and allocating work to administrative staff, and monitoring and evaluating their performance
• developing and implementing office policies, procedures and record‑keeping systems
• managing the office budget, expenditure and procurement of equipment, supplies and services
• overseeing timesheet processing, payroll inputs, client invoicing and accounts, and liaising with our accountant
• maintaining employee records, including licensing and training records
• ensuring compliance with health and safety, employment and privacy obligations