Medical Admin & Clinic Coordinator

Habit Health; Wellington; On-site; NZD 55,000 - 70,000; Full time

Benefits offered by this job

Work-life balance

Market competitive remuneration

Great team culture

Well-being initiatives

Job summary

Habit Health is seeking an experienced Medical Administrator to coordinate administration at our Willis Street clinic in Wellington CBD. This is a permanent, full-time role supporting doctors across Habit Health and Pacific Occupational Medicine, with reception cover as needed.

Key duties include diary management, ACC invoicing, client payments, debtor control and medical typing. The role offers work-life balance, a supportive team, and well-being initiatives.

Qualifications

• Experience in medical or healthcare admin is preferred.
• Good typing speed with dictation capability; training can be provided.
• Familiarity with medical terminology and medications is an advantage.
• Proficient with Microsoft Office and related admin tools.
• Customer-facing or administrative experience, ideally in healthcare.

Responsibilities

• Manage clinician diaries for efficient scheduling.
• Liaise with ACC to invoice, register claims and reconcile payments.
• Process client payments and maintain banking records.
• Manage debtor control.
• Support medical typing and dictate when required.

Skills

Typing

Medical terminology

Office suite

Customer service

Tools

Microsoft Office

Job description

Habit Health is seeking an experienced Medical Administrator to coordinate administration at our Willis Street clinic in Wellington CBD. This is a permanent, full-time role supporting doctors across Habit Health and Pacific Occupational Medicine, with reception cover as needed.

Key duties include diary management, ACC invoicing, client payments, debtor control and medical typing. The role offers work-life balance, a supportive team, and well-being initiatives.