Medical Administrator

Habit Health; Wellington; On-site; NZD 55,000 - 70,000; Full time

Benefits offered by this job

Work-life balance

Market competitive remuneration

Great team culture

Well-being initiatives

Job summary

Habit Health is seeking an experienced Medical Administrator to coordinate administration at our Willis Street clinic in Wellington CBD. This is a permanent, full-time role supporting doctors across Habit Health and Pacific Occupational Medicine, with reception cover as needed.

Key duties include diary management, ACC invoicing, client payments, debtor control and medical typing. The role offers work-life balance, a supportive team, and well-being initiatives.

Qualifications

• Experience in medical or healthcare admin is preferred.
• Good typing speed with dictation capability; training can be provided.
• Familiarity with medical terminology and medications is an advantage.
• Proficient with Microsoft Office and related admin tools.
• Customer-facing or administrative experience, ideally in healthcare.

Responsibilities

• Manage clinician diaries for efficient scheduling.
• Liaise with ACC to invoice, register claims and reconcile payments.
• Process client payments and maintain banking records.
• Manage debtor control.
• Support medical typing and dictate when required.

Skills

Typing

Medical terminology

Office suite

Customer service

Tools

Microsoft Office

Job description

Description:

Habit Health is a nationwide healthcare provider, specialising in the rehabilitation space. We enable people to live their best lives and empower our teams to realise their full potential.

We have a great opportunity for an administrative professional to combine their admin expertise with a passion for healthcare. We are seeking an experienced Medical Administrator to coordinate administration tasks for our team at the Willis Street clinic in Wellington CBD.

This is a permanent, full-time dual position supporting doctors across Habit Health and Pacific Occupational Medicine, while also providing reception cover as required to ensure smooth day-to-day clinic operations.

Main responsibilities

• Manage clinician diaries for efficient scheduling
• Liaise with ACC to invoice, register claims and reconcile payments
• Process client payments and maintain banking records
• Manage debtor control
• Support the team with accurate and timely medical typing and dictation

The ideal candidate

• Must be able to touch type with good typing speed and ability to do dictation typing (training can be provided)
• Familiarity with medical terminology and medications is an advantage
• Previous experience in a customer-facing or administrative role, preferably within healthcare
• Sound skills using Microsoft Office
• Excellent written and verbal communication skills - you will be dealing with a wide range of people each day

The benefits of working with us

• All efforts made to provide you with the work/life balance that suits your needs
• Market competitive remuneration - we value our people
• Great team culture with regular social events, weekly treats, and award schemes
• Well-being initiatives: annual eye exam, flu vaccination, access to EAP services

Applicants must be currently residing in New Zealand, hold valid work rights, and be available to commence employment immediately.

Confidentiality is assured

Habit Health is an equal opportunity employer, dedicated to diversity hiring and providing a safe space to people of all cultures, languages, experiences and backgrounds.