Healthcare Admin & Scheduling Specialist

Habit Health; Te Henga / Bethells Beach; On-site; NZD 50,000 - 70,000; Full time

Benefits offered by this job

Work-life balance

Competitive remuneration

Team culture

Well-being initiatives

Job summary

Habit Health is seeking a Medical Administrator for the Willis Street clinic in Wellington CBD. The role is permanent, full-time, supporting doctors across Habit Health and Pacific Occupational Medicine, with reception cover as required to ensure smooth day-to-day clinic operations.

The successful candidate will manage clinician diaries, handle ACC invoicing and payments, maintain banking records, control debt, and provide accurate medical typing and dictation for the team.

Qualifications

• Must be able to touch type with good speed and accuracy.
• Familiarity with medical terminology is an advantage.
• Previous experience in a customer-facing or administrative role, preferably within healthcare.
• Proficient use of Microsoft Office and standard office software.
• Excellent written and verbal communication skills.

Responsibilities

• Manage clinician diaries for efficient scheduling.
• Liaise with ACC to invoice, register claims and reconcile payments.
• Process client payments and maintain banking records.
• Manage debtor control.
• Support the team with accurate and timely medical typing and dictation.

Skills

Typing accuracy

Medical terminology

Customer-facing

Written/Verbal communication

Tools

Microsoft Office

Job description

Habit Health is seeking a Medical Administrator for the Willis Street clinic in Wellington CBD. The role is permanent, full-time, supporting doctors across Habit Health and Pacific Occupational Medicine, with reception cover as required to ensure smooth day-to-day clinic operations.

The successful candidate will manage clinician diaries, handle ACC invoicing and payments, maintain banking records, control debt, and provide accurate medical typing and dictation for the team.