Mata Ahupae | Administrator

New Zealand Government; Wellington; On-site; NZD 60,000 - 76,000; Full time

Job summary

Victoria University of Wellington in Wellington is seeking a Mata Ahupae - Administrator to join the Orauariki - Wellington School of Business and Government on a 12-month fixed-term, full-time contract to cover parental leave. The role is primarily based on the Pipitea campus with limited remote work.

You will provide administrative support for BCOM academic courses, be the central point for student enquiries, set up course sites, coordinate tutorials and assessments, and maintain accurate

Qualifications

• Proven experience in office administration.
• Strong verbal and written English communication skills.
• Ability to establish and maintain effective relationships with internal and external stakeholders.
• Technical competence with Microsoft Office, systems and databases to high accuracy.

Responsibilities

• Provide administrative support for BCOM courses or programmes in a professional, timely manner.
• Serve as central contact for student inquiries and communications to course stakeholders.
• Set up and quality-check Nuku course sites and online materials, coordinate tutorials, lectorials, labs, panels and meetings.
• Coordinate assessment processes and Learning Assistant/Tutor activities including recruitment, onboarding, contracts, and grade preparation.
• Maintain accurate course records and data in line with University policies, identifying issues early and coordinating with stakeholders.

Skills

Office administration

Clear communication

Stakeholder management

MS Office / databases

Job description

Do you enjoy helping people find practical solutions to complex work?Can you comfortably balance both student and teaching-team needs while maintaining accuracy?Are you skilled at sustaining effective working relationships with internal and external stakeholders?Korero mo te turanga - About the roleTe Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - Administrator to join the Orauariki - Wellington School of Business and Government team on a 12-month fixed-term, full-time contract to cover parental leave.Due to the nature of the role and the need for close, in-person support, this position is primarily based on our Pipitea campus. While there may be limited flexibility to work remotely, on-campus presence is expected to be the norm.Key responsibilities:Provide administrative support for BCOM academic courses or programme delivery in a professional, accurate and timely manner to all programme or course stakeholders.Act as the central point of contact for student enquiries and prepare clear, timely communications for students, course coordinators and teaching teams.Set up, maintain and quality-check Nuku course sites and online learning materials, and coordinate teaching activities such as tutorials, lectorials, skills labs, panels, recordings and meetings.Coordinate assessment and Learning Assistant/Tutor processes, including recruitment, contracts, onboarding, allocations, extensions, moderation, gradebook checks and preparation for grade release.Maintain accurate course records, trackers and data in accordance with University policies and procedures, identifying issues early and working across the internal course stakeholders to resolve them.O pumanawa - About youYou will be a capable and approachable administrator who enjoys keeping complex work organised and helping people find practical solutions. You will be comfortable balancing planned activities with urgent student and teaching-team needs, while maintaining accuracy, consistency and a supportive service.Key requirements:Proven experience in office administration.Ability to communicate clearly with strong verbal and written English skills.Ability to establish and maintain effective working relationships with internal and external stakeholders.Technical competence in using Microsoft Office, systems and applications, especially databases, to a high standard of accuracy.Role Description: Click here to see further information, including salary details.If this link is not available, click 'apply' to view this on the University careers page.Close date for vacancy: 06 November 2026.Contact details for vacancy: If you have any questions regarding this role please get in touch with Amanda Bristol, Faculty Operations Manager ([e-mail]).How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications from recruitment agencies are not accepted.