Mata Ahupae | Administrator

Victoria University of Wellington; Wellington; On-site; NZD 48,000 - 62,000; Full time

Job summary

Victoria University of Wellington is seeking a Mata Ahupae - Administrator to join the Ōrauariki - Wellington School of Business and Government on a 12-month fixed-term, full-time contract. The role is based primarily at Pipitea campus with in-person support expected.

You will provide administrative support for courses and programmes, manage student inquiries, and coordinate learning materials and assessments while maintaining accuracy and stakeholder relationships.

Qualifications

• Proven experience in office administration.
• Clear verbal and written English communication.
• Ability to establish relationships with internal and external stakeholders.
• Technical competence with Microsoft Office and databases.

Responsibilities

• Provide administrative support for BCOM academic courses or programme delivery with accuracy and timeliness.
• Serve as central point of contact for student enquiries and prepare clear communications.
• Set up and quality-check Nuku course sites and online materials; coordinate tutorials and meetings.
• Coordinate assessment processes including recruitment, onboarding, and grade preparation.
• Maintain accurate course records and data per University policies.

Skills

Office administration

Verbal and written English

Stakeholder communication

Microsoft Office

Tools

Databases

Microsoft Office

Job description

• Do you enjoy helping people find practical solutions to complex work?
• Can you comfortably balance both student and teaching-team needs while maintaining accuracy?
• Are you skilled at sustaining effective working relationships with internal and external stakeholders?

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - Administrator to join the Ōrauariki - Wellington School of Business and Government team on a 12-month fixed-term, full-time contract to cover parental leave.

Due to the nature of the role and the need for close, in-person support, this position is primarily based on our Pipitea campus. While there may be limited flexibility to work remotely, on-campus presence is expected to be the norm.

Key responsibilities:

• Provide administrative support for BCOM academic courses or programme delivery in a professional, accurate and timely manner to all programme or course stakeholders.
• Act as the central point of contact for student enquiries and prepare clear, timely communications for students, course coordinators and teaching teams.
• Set up, maintain and quality-check Nuku course sites and online learning materials, and coordinate teaching activities such as tutorials, lectorials, skills labs, panels, recordings and meetings.
• Coordinate assessment and Learning Assistant/Tutor processes, including recruitment, contracts, onboarding, allocations, extensions, moderation, gradebook checks and preparation for grade release.
• Maintain accurate course records, trackers and data in accordance with University policies and procedures, identifying issues early and working across the internal course stakeholders to resolve them.

Ō pūmanawa - About you

You will be a capable and approachable administrator who enjoys keeping complex work organised and helping people find practical solutions. You will be comfortable balancing planned activities with urgent student and teaching-team needs, while maintaining accuracy, consistency and a supportive service.

Key requirements:

• Proven experience in office administration.
• Ability to communicate clearly with strong verbal and written English skills.
• Ability to establish and maintain effective working relationships with internal and external stakeholders.
• Technical competence in using Microsoft Office, systems and applications, especially databases, to a high standard of accuracy.

Close date for vacancy

06 November 2026.

Contact details for vacancy:

If you have any questions regarding this role please get in touch with Amanda Bristol, Faculty Operations Manager ([e-mail]).

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications from recruitment agencies are not accepted.