Island Site Operations & Admin Coordinator (Part-Time)

DOC; Auckland; On-site; NZD 66,000 - 77,000; Part time

Job summary

The Department of Conservation (DOC) Auckland Office is seeking a part-time Site Support Officer (0.5FTE) to support conservation work across Hauraki Gulf Inner Islands, ensuring smooth operations, fleet and facilities coordination, and strong administrative support.

You will work across Hauturu, Kawau, Motuora, Tiritiri Matangi, Motutapu, Motuihe and Devonport sites, helping with vehicle transport, health and safety tasks, and liaison with contractors.

Qualifications

• Experience in broad administration support, property/facilities or fleet management.
• Experience coordinating contractors, compliance schedules, records and logistics across multiple sites would be an advantage.
• A detail-oriented problem solver with strong organisational skills and the ability to manage multiple priorities with ease.
• Can build relationships and work collaboratively with a range of people.
• Tech-savvy and an early adopter of new systems and technologies.
• You bring a proactive approach and a continuous improvement mindset.

Responsibilities

• Support day-to-day coordination of DOC premises and facilities, including responding to site issues, arranging routine maintenance, coordinating contractor access and ensuring identified facility matters are followed through.
• Being the go-to person for general office management and day-to-day administrative support.
• Coordinating fleet compliance and administration to help ensure DOC vehicles are fit for purpose and maintained as required. This includes bi-monthly vehicle checks, registrations, servicing, WOFs or 6-monthly LUV safety checks, maintaining fleet records and following up any identified issues.
• Coordinating vehicle transport and servicing logistics for island-based fleet, including arranging barge transport, working with approved service providers, coordinating vehicle movements and supporting biosecurity requirements when vehicles move on and off islands.
• Supporting property and staff accommodation administration, including maintaining relevant property records and compliance documentation, supporting requirements such as Healthy Homes where applicable, and coordinating administrative follow-up with contractors or relevant internal teams.
• Supporting site health and safety requirements, including safety and fire drills, site inductions, scheduled checks and ACC safety audits.
• Undertaking other ad hoc site support tasks related to property, fleet, facilities and operational administration as required.

Skills

Administration support

Property management

Fleet management

Contractor coordination

Attention to detail

Relationship building

Tech-savvy

Continuous improvement

Job description

The Department of Conservation (DOC) Auckland Office is seeking a part-time Site Support Officer (0.5FTE) to support conservation work across Hauraki Gulf Inner Islands, ensuring smooth operations, fleet and facilities coordination, and strong administrative support.

You will work across Hauturu, Kawau, Motuora, Tiritiri Matangi, Motutapu, Motuihe and Devonport sites, helping with vehicle transport, health and safety tasks, and liaison with contractors.