Invoicing & Logistics Accounts Coordinator

IXOM Pty Ltd; Mount Maunganui; On-site; NZD 52,000 - 74,000; Full time

Benefits offered by this job

Competitive salary

Full-time role

Structured onboarding

Career pathways

Flexible work arrangements

Wellbeing programs

Employee assistance

Inclusive culture

Job summary

IXOM Mt Maunganui, NZ is seeking an Accounts Coordinator to support logistics and customer service for Bulk Liquid Tanker operations. You will manage invoicing, data reconciliation, and customer support, working with fleet operations, customers, drivers and internal teams to ensure accurate accounts receivable processes.

Ideal candidates have 1–3 years in admin or logistics, experience with invoicing and SAP, and strong Excel skills. A relevant business qualification is desirable.

Qualifications

• 1-3 years’ experience in administration, accounts coordination or customer service, ideally within supply chain or logistics.
• Experience with invoicing, reconciliations and accurate data entry.
• Experience using SAP or a similar ERP system.
• Intermediate Microsoft Excel and Microsoft Office skills.
• Strong attention to detail, organisation and time management.
• Clear written and verbal communication skills.
• Ability to manage competing priorities and meet deadlines.
• A relevant qualification in Business Administration, Accounting, Logistics or related field is desirable.

Responsibilities

• Prepare, validate and process customer invoices in line with agreed schedules and requirements.
• Investigate and resolve invoice discrepancies, pricing queries and billing issues.
• Reconcile daily bulk chemical deliveries against operational and customer records.
• Work with the Inventory Team to resolve stock movement and inventory variances.
• Maintain accurate customer account information, delivery documentation and operational records.
• Respond to customer enquiries about deliveries, invoicing, reconciliations and service matters.
• Support the Administration Manager and BLT Operations Team, including leave coverage when required.
• Identify opportunities to improve administration, reporting accuracy and workflow efficiency.
• Follow IXOM health, safety, environmental, quality and regulatory requirements.

Skills

Admin experience

Invoicing

SAP ERP

Excel skills

Attention to detail

Communication skills

Prioritisation

Time management

Education

Business Admin qualification

Tools

SAP ERP

Microsoft Excel

Job description

IXOM Mt Maunganui, NZ is seeking an Accounts Coordinator to support logistics and customer service for Bulk Liquid Tanker operations. You will manage invoicing, data reconciliation, and customer support, working with fleet operations, customers, drivers and internal teams to ensure accurate accounts receivable processes.

Ideal candidates have 1–3 years in admin or logistics, experience with invoicing and SAP, and strong Excel skills. A relevant business qualification is desirable.