Procurement/Accounts Officer

IXOM; Auckland; On-site; NZD 65,000 - 90,000; Full time

Job summary

Pure Ingredients, an IXOM brand, in Auckland, New Zealand, is seeking a Procurement Officer for a 12-month fixed-term contract. The role focuses on procurement coordination, supplier liaison, and accounts payable activities to move products from international suppliers to customers.

You will raise and track purchase orders, coordinate shipments, and maintain procurement documentation. ERP systems experience and keen attention to detail are important for success in this role.

Qualifications

• Experience in procurement, administration, accounts payable or supply chain support.
• Strong organisational skills with the ability to manage multiple priorities.
• Proficiency with ERP systems and Microsoft Office.
• Excellent written communication and data entry accuracy.
• Ability to work independently and as part of a team.

Responsibilities

• Raise, track and monitor purchase orders and supplier shipments.
• Liaise with suppliers, freight forwarders and internal stakeholders to ensure on-time delivery.
• Maintain procurement documentation and supplier records.
• Process supplier invoices, bills and credit notes.
• Support payments, reconciliations and accounts payable activities.
• Respond to enquiries from suppliers, sales teams and internal stakeholders.
• Help identify opportunities to improve processes and support the ERP transition.

Skills

Procurement experience

Administrative skills

Accounts payable

Multi-tasking

ERP systems

Tools

ERP systems

NetSuite

SAP

Microsoft Office

Job description

At Pure Ingredients (an IXOM brand), we're passionate about sourcing and supplying high-quality ingredients that help our customers create products people use every day. From nutrition and food ingredients to personal care and cosmetics, we work with trusted global suppliers to deliver ingredient solutions across New Zealand.

We're looking for a Procurement Officer to join our close-knit Auckland team on a 12-month fixed-term contract. This role sits at the heart of our business, helping ensure products move smoothly from international suppliers through to our customers while supporting procurement operations, supplier management and accounts payable activities.

About your role

This role combines procurement coordination, supplier liaison and accounts payable administration, making it ideal for someone who enjoys working across multiple functions and keeping things organised.

Working alongside the Portfolio Leader, you'll be responsible for raising and tracking purchase orders, coordinating supplier shipments, maintaining procurement documentation and supporting payment processes. At any one time, you’ll be managing multiple orders and suppliers while helping ensure stock arrives on time and information is accurately maintained.

Key Responsibilities

• Raise, track and monitor purchase orders and supplier shipments.
• Liaise with suppliers, freight forwarders and internal stakeholders to ensure products arrive on time.
• Maintain procurement documentation and supplier records.
• Process supplier invoices, bills and credit notes.
• Support payments, reconciliations and accounts payable activities.
• Respond to enquiries from suppliers, sales teams and internal stakeholders.
• Help identify opportunities to improve processes and support the upcoming ERP transition.

Who are we looking for?

We are open to a range of backgrounds and place a strong emphasis on attitude, organisation and attention to detail.

You’ll bring:

• Experience in procurement, administration, accounts payable or supply chain support roles.
• Strong organisational skills and the ability to manage multiple priorities simultaneously.
• Confidence working with ERP systems and Microsoft Office applications.
• Strong attention to detail and accurate data entry capability.
• Excellent written communication skills and a proactive approach to follow-up and problem-solving.
• The ability to work both independently and as part of a team.

Highly regarded:

• Experience in a trading, importing, distribution or supply chain environment.
• Exposure to procurement processes, supplier management or shipping coordination.
• NetSuite, SAP or similar ERP experience.
• Competitive salary aligned to market and experience
• Experience within a global organisation
• Structured onboarding and transition support
• Flexible working arrangements where possible
• Health, wellbeing and employee assistance programs
• An inclusive, collaborative and values‑driven culture

Our Process

At IXOM we are committed to employing individuals who align with our values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants’ suitability for a role including police / criminal background checks, medical, drug and alcohol testing, and reference checks.

Diverse candidates have diverse needs. During your recruitment journey, information will be provided about adjustment requests. If you require additional support before submitting your application, please contact our Talent Acquisition team.