International Programme Delivery Coordinator

NZIST - Whitireia and Weltec; Lower Hutt; On-site; NZD 65,000 - 90,000; Full time

Job summary

Whitireia and WelTec seeks an International Programme Delivery Coordinator to support offshore partners and coordinate programme logistics. Reporting to the Operations Manager, you will assist staff travelling overseas and manage documentation, visas, travel plans, and risk controls.

You will build strong relationships with international partner institutions, ensure accurate record-keeping, and contribute to process improvements across the School of Innovation, Design and Technology.

Qualifications

• Proven experience in administration, coordination, or operations.
• Experience engaging with international colleagues, partners, or stakeholders.
• Strong organisational and planning skills with the ability to manage multiple priorities.
• Excellent communication and relationship-building abilities.
• Analytical skills with spreadsheets and reporting.

Responsibilities

• Coordinate international programme delivery logistics and support.
• Manage travel arrangements, approvals, visas, insurance, accommodation, and related documentation.
• Act as a key point of contact for travelling staff and international partners.
• Monitor programme readiness and support risk management activities.
• Maintain accurate records, financial documentation, invoices, and reporting.
• Support cultural awareness and travel preparedness initiatives.
• Provide professional administrative support across a range of school activities.
• Contribute to process improvement and the development of efficient administrative systems.

Skills

Administration

Coordination

Cross-cultural communication

Time management

Stakeholder relations

Tools

Microsoft Excel

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

International Programme Delivery Coordinator

School of Innovation, Design and Technology | Whitireia & WelTec

Are you an exceptional organiser who thrives in a fast-paced environment and enjoys working with people from around the world?

Whitireia and WelTec are seeking an experienced and highly organised International Programme Delivery Coordinator to support the successful delivery of our School of Innovation, Design and Technology programmes with offshore international partners.

This is an exciting opportunity to work at the centre of international education, coordinating programme logistics, supporting academic staff travelling overseas, and building strong relationships with partner institutions across the globe.

About Us

Whitireia and WelTec are leading tertiary education providers with a shared vision of "Learning together. Transforming lives." We are committed to delivering high-quality vocational and applied education while fostering meaningful partnerships, inclusivity, innovation, and student success. Our values of Whakapapa, Whānaungatanga, Manaaki, and Tikanga guide everything we do.

About the Role

Reporting to the Operations Manager, you will play a key role in ensuring the smooth and efficient delivery of international programmes delivered through offshore partner institutions. You will coordinate operational requirements before, during, and after international programme delivery while providing high-quality administrative support across the School.

This role will require some flexibility in working hours, including availability outside normal office hours during peak travel periods and to accommodate different time zones. Flexible working arrangements will support these requirements.

Your responsibilities will include:

• Coordinating international programme delivery logistics and operational support.
• Managing travel arrangements, approvals, visas, insurance, accommodation, and related documentation.
• Acting as a key point of contact for travelling staff and international partners.
• Monitoring programme readiness and supporting risk management activities.
• Maintaining accurate records, financial documentation, invoices, and reporting.
• Supporting cultural awareness and travel preparedness initiatives.
• Providing professional administrative support across a range of school activities.
• Contributing to process improvement and the development of efficient administrative systems.
• Building positive working relationships with staff, students, and international stakeholders.

About You

• Proven experience in an administration, coordination, or operations role.
• Experience working in a regulated environment.
• Experience engaging with international colleagues, partners, or stakeholders.
• Strong organisational and planning skills, with the ability to manage multiple priorities.
• Excellent communication and relationship-building abilities.
• Advanced attention to detail and strong analytical skills, particularly with spreadsheets and reporting.
• The ability to remain calm and effective when responding to unexpected issues or changing priorities.
• A proactive, solutions-focused approach and a commitment to excellent customer service.
• Confidence learning and using new technologies and systems.