Global Programme Operations Coordinator

Wellington Institute of Technology; Wellington; Hybrid; NZD 55,000 - 75,000; Full time

Job summary

Wellington Institute of Technology is hiring for an International Programme Delivery Coordinator to support the delivery of our School of Innovation, Design and Technology programmes with offshore international partners. You will coordinate logistical needs, support academic staff travel, and build strong relationships with partner institutions globally.

The role reports to the Operations Manager and requires flexibility for travel periods and different time zones.

Qualifications

• Proven experience in an administration, coordination, or operations role.
• Experience working in a regulated environment.
• Experience engaging with international colleagues, partners, or stakeholders.
• Strong organisational and planning skills, with the ability to manage multiple priorities.
• Excellent communication and relationship-building abilities.
• Advanced attention to detail and strong analytical skills, particularly with spreadsheets and reporting.

Responsibilities

• Coordinating international programme delivery logistics and operational support.
• Managing travel arrangements, approvals, visas, insurance, accommodation, and related documentation.
• Acting as a key point of contact for travelling staff and international partners.
• Monitoring programme readiness and supporting risk management activities.
• Maintaining accurate records, financial documentation, invoices, and reporting.
• Supporting cultural awareness and travel preparedness initiatives.
• Providing professional administrative support across a range of school activities.
• Contributing to process improvement and the development of efficient administrative systems.
• Building positive working relationships with staff, students, and international stakeholders.

Skills

Administration

Coordination

Stakeholder engagement

Time management

Attention to detail

Job description

Wellington Institute of Technology is hiring for an International Programme Delivery Coordinator to support the delivery of our School of Innovation, Design and Technology programmes with offshore international partners. You will coordinate logistical needs, support academic staff travel, and build strong relationships with partner institutions globally.

The role reports to the Operations Manager and requires flexibility for travel periods and different time zones.